The original finding aid noted records of the Landscape Committee in Box 1997.050V-4. This box does not exist. Location of the records in unknown. Other records in box 2006.116V-4 are also unaccounted for. The box does not exist.
The Board of Regents is the governing body of Victoria University. In 1836, the Royal Charter first established a Board of Trustees to manage the educational institution called Upper Canada Academy, later to become Victoria College. Under the Act of 1841, the Trustees were given power to purchase goods, property, land and buildings, etc. and receive gifts and endowments for promoting the education purposes of the institution. The Trustees along with five elected 'visitors' were called the 'Board' and had power to appoint the principal, professors, tutors and other agents as well as make changes to by-laws and regulations. The Board was required to have meetings and create minutes and annual reports. The first act of the Victoria College Board in 1841 was to appoint Egerton Ryerson as the Principal of Victoria College.
In the Victoria University Act of 1951, the Board of Regents was noted to be responsible for the management of administration of the University and consisted of 43 members to be elected or appointed. In it's current form, the Board has 37 members including students (6), faculty (8), Victoria College alumni (1), Emmanuel College alumni (2), United Church appointees (13), ex officio (4) and discretionary (3).
The Board currently has appointed nine committees to assist it with its responsibilities: Executive, Alumni Affairs and Advancement, Audit, Campus Life, Finance, Investment, Nominating Appointments & Governance, Pension, and Property.
The Board appoints the Chancellor, the President, the Principals, the other officers of the University, and appoints and promotes the teaching staff of Victoria and Emmanuel Colleges.
The Board also manages the endowment funds; receives gifts and grants; operates residential and food services; maintains the buildings; pays the staff and generally manages the affairs of the University at the policy level and is also the legal owner of all property of Victoria University and is in charge of all business aspects of its operation.
The Bursar acts as the secretary to the Board of Regents.
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Title based on contents of the fonds.
Fonds consists of the records of the Board of Regents and its committees
Arrangement reflects how the materials were transferred at the time (sometimes date order, sometimes date and committee order). If there was no clear order when received, the materials were grouped by committee and arranged by date.
Transfer
Further accruals are expected.
Revision by: JT Aug 17, 2018, Dec. 5 2019 [re-org of Series 1, subseries 5 - Records of the Chairman of the Board]
Updated by: JT March 8 2021
Updated by: JT Oct 25 2022
Updated by: JT May 10 2023
Updated by JT: Jan 2024
Records of committees are restricted for 20 years in keeping with relevant privacy and access legislation. Records containing personal information are restricted for 100 years.
Photographs are described in the photograph database http://archival-photos.vicu.utoronto.ca/
Also see the Victoria University Archives Ephemera Collection: http://library.vicu.utoronto.ca/archives/ephemera
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Series consists of 5 sub-series that include the records created by the Board of Regents (minutes, reports, notes) and its preceding entity, the Victoria College Board as well as the records of the Chairman of the Board and the Secretary of the Board. Also contains records received by the Board including correspondence and reports and records related to arbitration related to the move from Cobourg to Toronto.
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Sub-series consists of the minutes and related records of the Board of Regents of Victoria University. In the earlier records, university federation is a dominant subject as well as the move from Cobourg to Toronto . Also included are the minutes of other committees, including the executive committee, and a building committee concerned with women's residences, and minutes of a special meeting concerning the University Bill.
Currently the Board of Regents meets four times a year, which includes a Strategy Day
Records are transferred to the Archives from the Bursar's Office
Further accruals are anticipated.
Updated by JT 2024-01
Microfilm copy of minutes, 1889-1982, available on Victoria University microfilm reels 1-4 (positive and negative).
Scanned, PDF copies of microfilm are also available. See file level descriptions for links to the scanned copies.
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Microfilmed copy available on Microfilm Reel 1. Microfilm has been scanned and is available as PDF: http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/87_167V_1_1.pdf
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Available on Microfilm reel 2. Microfilm has also been scanned and is available in PDF: http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/87_125V_2_1.pdf
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Available on microfilm Reel 2. Microfilm has been scanned and is available in PDF. http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/87_125V_2_2.pdf
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Available on microfilm Reel 2. Microfilm has been scanned and is available in PDF: http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/87_125V_2_3.pdf
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Microfilmed copy available on Microfilm Reel 3. Microfilm has been scanned and is available as PDF. http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/87_125V_3_1.pdf
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Microfilmed copy available on Microfilm Reel 3. Microfilm has been scanned and is available as PDF. http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/87_125V_3_2.pdf
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Microfilmed copy available on Microfilm Reel 3. Microfilm has been scanned and is available as PDF: http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/87_125V_4_1.pdf
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Microfilmed copy available on Microfilm Reel 4. Microfilm has been scanned and is available as PDF: http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/87_125V_4_2.pdf
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Microfilmed copy available on Microfilm Reel 4. Microfilm has been scanned and is available as PDF: http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/91_097V_1_1.pdf
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Microfilmed copy available on Microfilm Reel 4. Microfilm has been scanned and is available as a PDF: http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/91_097V_1_2.pdf
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Microfilmed copy available on Microfilm Reel 4. Microfilm has also been scanned and is available as a PDF: http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/91_097V_2_1.pdf
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Sub-series consists of annual (incomplete) reports of committees and offices submitted to the Board of Regents, not including the President’s Office. Also includes annual financial reports.
Further accruals are anticipated.
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Sub-series consists of copies of reports submitted annually by the President to the Board of Regents.
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The Bursar serves as the Secretary.
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Sub-series consists of the correspondence of the Board Secretary as well as notes, copies by-laws and other material, including membership lists for the Board and its committees.
Accruals are anticipated.
The Bursar serves as Secretary to the Board of Regents and transfers records to the Archives.
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Records are restricted until 2029 in keeping with relevant access and privacy legislation. For information on access, please contact the Archivist.
For more records on the Gardiner Museum, see also the President's Office fonds (Fonds 2021), series 16 (Records relating to the Gardiner Museum of Ceramic Art).
The Chairman of the Board of Regents is appointed by the Board and presides at all meetings. They are to have a general oversight and control of the business of the Board and is a member ex officio of all Committees of the Board.
Past Chairs:
Albert Carman, class of Vic 1883
1884-1914 - Samuel Dwight Chown
1914-1928 - Newton Wesley Rowell
1928-1933 - Alfred Ernest Ames: He first became a member of the Board in 1898 and in 1915 he was appointed as Chairman of the Executive Committee and Vice-Chairman of the Board. He also served on the Finance Committee and the Plans and Buildings Committee. Ames was born in 1866 and died in 1934.
1933-1934 - James Russell Lovett Starr, class of Vic 1887
1934-1942 - Wilfred Crossen James, class of Vic 1916: James was also Bursar at Victoria University, 1951-1962.
1942-1951 - Leopold Macaulay, class of Vic 1911, Osgoode Hall 1914: Won a gold medal at Vic for high academic standing. Named King's Counsel in 1929. Elected as a Member of the Legislative Assembly of Ontario, representing the riding of York South in 1926 and kept his seat until he was defeated in the 1943 election. Served continuously on the Board from 1932-1972. Also served terms as President of the Victoria College Alumni Association and the University of Toronto Alumni Association. In 1973, he received an Honorary Doctorate from Victoria University in recognition for his outstanding service. The Leopold Macaulay Admissions Scholarship was endowed after his death. Born in Peterborough Nov 25, 1887, died Dec 24 1979.
1951-1958 - Henry Eden Langford, class of Vic 1928
1958-1962 - Ralph Shaw Mills, class of Vic 1925
1962-1971 - Frederick Arthur Wansbrough, class of Vic 1928
1971-1974 - Donald Walker McGibbon, class of Vic 1932
1974-1978 - G. Dennis Lane, class of Vic 1955
1978-1982 - Henry Jonathon Sissons, class of Vic 1937
1982-1985 - David Walter Page Pretty, class of Vic 1947: Also the President of North American Life Insurance. Born August 23, 1925 and died in 2014.
1985-1989 - Ruth Marion Alexander (nee Manning), class of Vic 1950: Born in 1929.
1989-1992 - Paul Wesley Fox, class of Vic 1944
1992-1995 - Richard P.K. Cousland, class of Vic 1954
1995-1998 - Elizabeth (Eastlake) Vosburgh, class of Vic 1968
1998-2001 - David E. Clark, class of Vic 1971
2001-2004 - Frank Mills, class of Vic 1968
2004-2007 - Murray Corlett, class of Vic 1961
2007-2010 - Paul Huyer, class of Vic 1981
2010-2014 - John Field, class of Vic 1978
2014-2021- Lisa Khoo, class of Vic 1989
2021 - present - Cynthia Crysler class of Vic 9T0
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Sub-series consists of the records of past chairmen of the Board of Regents including, A.E. Ames, Leopold Macaulay, Wilfred C. James, Dennis Lane, David Pretty and Ruth Alexander. Includes correspondence, applications, records regarding search committees, appointments and installations, property agreements, the Victoria University Act, federation, etc.
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See also the A.P. Coleman Special Collection, Fonds 7 in the Victoria University Special Collections: http://library.vicu.utoronto.ca/collections/special_collections/f7_arthur_p_coleman
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Includes Lillian Massey negotiation documentation.
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File is restricted until 2092 in keeping with relevant privacy legislation. Contact archivist for information on access.
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Includes Trustee Project: Focus on Emmanuel College.
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The Executive Committee held it's first meeting on October 23, 1890 and was appointed by the Board of Regents to complete the federation with the University of Toronto. The Committee was reorganized in 1914, when the powers of the Buildings and Grounds, Faculty, and Finance Committees were absorbed. The Bursar acted as Secretary.
The Executive Committee has the power and authority to coordinate management of the University's resources, including planning for its future development. The Executive Committee has authority to act for the Board in relation to all matters arising between regular meetings of the Board. The Chairman of the Board of Regents is also the Chairman of the Executive Committee.
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Series consists of reports and correspondence of the Secretary, minutes of the Executive Committee (included are minutes of the Committees on Buildings and Grounds, Faculty, and Finance) and related material.
Records are transferred from the Bursar's Office.
Records received from the Bursar's Office
Records are restricted for 20 years after their creation in keeping with relevant access and privacy legislation. Records containing personal information are restricted for 100 years. For information on access, please contact the Archivist.
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Transferred from Historical Collection (2173). Unknown provenance.
2011.02V
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File is restricted. Please contact Archivist for details on access.
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The Committee began as the External Relations and Development Committee in 1978-1979 following a change to the By-Law and the discontinuance of the Public Relations Committee. The new Committee was responsible for the supervision and coordination of all matters arising in connection with external relations, publications and fundraising ; its mandate was to study the financial needs of the University, establish priorities and co-ordinate all fund raising activities.
In 2002 when the Department of External Relations and Development became the Office of Alumni Affairs and University Advancement the Committee name was changed.
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Series consists of minutes and related records of the External Relations and Development Committee, 1981-2002; and minutes of the Alumni Affairs and Advancement Committee, 2004-2014.
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2009.08V
2011.01V
2011.22V
2012.18V
2012.27V
2015.02V
2016.06V
2018.04V
2023.21V
Further accruals are anticipated
Transferred to the Archives from the creator.
Updated by JT 2024-01
Records are restricted for 20 years after their creation in keeping with relevant access and privacy legislation. Records containing personal information are restricted for 100 years. For information on access, please contact the Archivist.
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Prior to 1944, the Executive Committee made recommendations for the appointment of the position of Chancellor and President. In 1944, following the Victoria University Act, 1944 and the resignation of W.T. Brown as Chancellor (he remained President), the Executive Committee moved that a sub-committee by appointed to present a nomination for the office of Chancellor. In 1951, the Executive Committee again appointed a committee to nominate a chancellor. In 1960, the President asked for a review of the position of Chancellor and a committee was formed to study the role of the Chancellor: “The President stated that the term of the present Chancellor would expire in about a year and half and that he considered it very worthwhile to have a special committee appointed to study and examine the office of the Chancellor, together with the duties and responsibilities which attach thereto (Board of Regents Minutes October 20, 1960).” In 1974, the Executive Committee was again asked to look into the matter of the appointment of a Chancellor. In 1975, the President proposed that an ad-hoc Committee to review the Chancellorship be established (Committee on the Chancellorship). The Committee was to look at the exact role of Chancellor and what type of person would enhance the position and the University. In 1978 the Committee on the Chancellorship reported to the Board that they believed that there should again be a Chancellor and they proposed Northrop Frye for the position. The Advisory Committee to Appoint a Chancellor was again struck in 1991 following Frye's death and again in 1997 as the Chancellorship Committee.
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Series consists of the records of various advisory committees appointed to nominate the Chancellor and to study the role of the Chancellorship. Includes minutes, correspondence, reports, nominations and biographical information on candidates.
Further accruals are anticipated.
Records with personal information are restricted for 100 years in keeping with relevant privacy and access legislation. Please contact the Archivist for details on access.
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Series consists of 11 sub-series of records of committees appointed by the Board of Regents that were concerned with buildings and grounds as well as furnishings, art and portraits.
See also the Victoria University Archives Ephemera Collection.
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Subseries consists of the records of building committees of the Board of Regents prior to the move to Toronto in 1890. Main topic of records is the upcoming move and planning for the building site ; building designs.
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The first meeting of the Building Committee was held in Toronto on October 24, 1890. Victoria University has just received permission from the Minister of Education to take possession of a site in Toronto for the purpose of proceeding with the erection of buildings. At the second meeting, the architect W.G. Storm presented the plans for the main building for the new Toronto site of Victoria University (Old Vic Building). The Committee had authority over contracts with architects and builders, over plans for sites, use of College grounds and repairs. In 1907, the committee changed it's name to the Building and Grounds Committee.
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Sub-series consists of minutes of the Building Committee as well reports, correspondence with architects, contracts and work orders, architectural drawings and designs, as well as financial account information.
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Front cover is loose.
Minute book has been scanned and is available as a PDF: http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/1987_129V.pdf
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The Committee was formed in 1886 and included representation of the Secretary for the Methodist Church Educational Society.
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Sub-series consists of a circuit and conference book, [ca.1887]; ledger, 1887–1894; journals, 1886–1896; subscription books, 1886–[ca. 1920]; agent’s book, [ca. 1891]–[1893]; and cash books, 1887–1905.
No further accruals are anticipated.
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In 1969 the Board of Regents invited Mr. W. Collier, a student assessor member, to speak on the need for additional student union facilities. He stated that the Victoria College Union Council had begun studies, along with the Board of Regents and the Alumni, on this project. It was decided that a new joint committee should be formed to study proposals for increased student facilities. Since the fall of 1969, the Campus Centre Committee held meetings to consider the needs and prepare proposals on a centre. The Campus Centre Committee initially endorsed a plan for the new proposed building be located beneath the East quadrangle and tied into the Burwash Hall and the Victoria College building but issues around space were noted. The Committee looked into the space development of campus and problems that were being noted and in 1971, the Committee was reconstituted as the Space Use Committee and enlarged to encompass a broader representation of the university community. The remaining Campus Centre Committee did continue it's work on the Campus Centre and presented a report to the Board in 1971 noting that they had been meeting regularly with the architects who had been instructed to proceed with drawings. In 1972, the President of the University addressed the Board regarding the Campus Centre and described the objections to the project that had been raised by students concerned with the loss of the quad space. Due to this opposition, the Chairman of the Board and the President asked the architects to discontinue further work on the drawings until the Board could reconsider the matter. The Committee was instead given the task of studying the problems involved in unifying the food services of Victoria University and was reconstituted in 1972. This reconstructed Campus Centre committee created sub-committees to study various proposals and recommended to the Board that food services be amalgamated in Burwash Hall.
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Subseries consists of minutes, correspondence, architectural drawings and plans, agreements and other records related to the building of the new Campus Centre.
No further accruals are anticipated.
See the Bursar's Office for more architectural drawings.
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In 1971, the Campus Centre Committee was reconstituted to become the Space Use Committee and was tasked with examining the problems with space on campus as the student population grew. The Committee was divided into 5 sub-committees designated Academic, Library, Recreation and Services, Inventory of Space and Technical Services. Each committee examined its area of concern and reported back to the main committee with its findings and recommendations. They were asked to examine the solution to the problems of space.
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In 1908, a gift from Cyrus A. Birge and Andrew Carnegie made it possible to secure a library for Victoria University. A Library Building Committee was established that same year and given authority to employ and architect and consider a ground plan and specific library building plans. The Committee arranged for the construction and the necessary financial provisions. The Members of the Library Building Committee were Chancellor Burwash, Vice-Chancellor McLaren, C.C. James, J.R.L. Starr and A.E. Ames, Dr. Wallace, Professor A.E. Lang (Librarian), and Dr. Withrow.
Prior to this, the Property Committee had been acting as a library committee of the Board.
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Sub-series consists of records of library building committees of the Board of Regents from 1908 onwards. Includes reports, plans, correspondence and minutes.
See the Library Fonds - Series 5, Sub-series 2 for further records of the Library committees.
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The Library Expansion Committee was created in 1958 on recommendation of the Building Committee of the Board of Regents; it was responsible for studying and reporting plans for providing additional library facilities, academic offices and seminar rooms, and was to have regard for the location of the United Church Archives and for the sighting of future buildings on the campus. The Committee submitted its report, which recommended the construction of a new library building, in 1959.
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Sub-series consists of minutes, reports and correspondence of the Library Expansion Committee.
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The Committee was established to manage the building of the New Academic Building, which became Northrop Frye Hall; the Bursar served as the Committee’s Secretary.
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Sub-series consists of meeting minutes and the correspondence of the Secretary. Also consists of contracts and other legal records, records regarding furnishings, structural, mechanical and electrical specifications as well as architectural drawings.
No further accruals are anticipated.
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The Plans and Buildings Committee was established in 1928 in order to oversee new building projects. The Board saw a need of new buildings, particularly a divinity hall and residence for Emmanuel College, increased women's residence accommodations and a chapel. The Plans and Buildings Committee met and consulted with architects, reviewed plans, and oversaw the construction. At the same time, a Campaign Committee was established to raise funds for the building projects. Funds were raised through the campaign fund and sale of subscriptions.
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Sub-series consists of the Secretary’s correspondence, reports, and financial records re the design, construction, and furnishing of the buildings, 1928–1932; correspondence of the Committee Chairman, 1928–1932; correspondence, proposals, and architectural designs and plans for women's’ residences, 1927–1930.
No further accruals are anticipated.
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In 1949 the Board of Regents made the decision to surrender the lease of 84 Queen’s Park (Wymilwood) to the University of Toronto. The agreement allowed Victoria University to retain the rights to the name Wymilwood and plans were put in place to build a new student union under that name. In 1950, the Planning Committee recommended that the Wymilwood Building Committee be established and put in charge of overseeing the project. The Wymilwood Building Committee recommended the appointment of Fleury and Arthur Architects to design the ‘new’ Wymilwood. In 1951 a sub-committee was established to look after furnishing the new building. The cornerstone for the building was also laid that year.
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Sub-series consists of correspondence, agreements, architectural plans and designs related to the building of the New Wymilwood Building.
No further accruals are anticipated
See the Bursar's Office fonds for more architectural drawings.
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In 1948, the Board of Regents received a letter from the Senate of Victoria University requesting that the Board set aside a sum of money annually to be expended from time to time on portraits and other works of art and that a joint committee of the Board and Senate be set u, whose duty it would be to recommend the securing of portraits and other works of art, and that the disposition of all portraits and works of art in the College halls would be made on the report of such committee.
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Sub-series consists of the minutes of the joint Board/Senate Committee in charge of making acquisitions of art and portraits.
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The Committee was appointed in 1909 to take charge of the erection of a men's residence, in accordance with the donation given by the H.A. Massey Trust. The Committee met with the Architects Sproatt and Rolph, reviewed plans, and made arrangements for the construction of what became Burwash Hall.
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Series consists of minutes, correspondence, memos and estimates of the committee charged with the building of the new Men's Residence (Burwash Hall).
No further accruals are anticipated
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The Committee was formed in 1955 as the Committee on Residences and Services, merging the Women’s Residence Committee and the Burwash Hall and Men’s Residence Committee; it had the responsibility of operating the staff and students’ residences, providing facilities and services and maintaining the movable property and equipment. The members of the committee included the following: the President of Victoria University (Chairman), 3 student members chosen from the Men's Residence, the Women's Residence and the general student body, as well as the Bursar (Secretary), 3 members of the teaching staff, the Dean of Men and the Dean of Women, and the Bursar, who served as Secretary. In 2005 the Committee was re–named the Campus Life Committee.
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Series consists of minutes of the Committee on Residence and Services (later the Campus Life Committee), correspondence, records related to budget matters, and reports of the Secretary.
Series also contains sub-series consists of the Records of the Burwash Hall and Men's Residence Committee, which preceded the Committee of Residence and Services, and the Wymilwood Management Committee (Student Union).
Records are transferred from the Bursar's Office
Further accruals are anticipated.
Revised JT January 2024
Records are restricted for 20 years after their creation in keeping with relevant access and privacy legislation. Records containing personal information are restricted for 100 years. For information on access, please contact the Archivist.
In the original finding aid, there was a file listed "Sub-Committee on Burwash Hall" 1987.129V-4-24 - This box does not exist. Location of this file is unknown.
The Committee was established 1924. The Committee had responsibility for the general supervision of the residences on behalf of the Board. They looked after financial matters, property and Physical Plant, supervision of Residence personnel, admissions and student life in the residence. In 1955 the Committee merged with the Women’s Residence Committee to form the Committee on Residences and Services
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Series consists of minutes of the Committee as well as correspondence, reports and supporting records of Committee and the Secretary.
No further accruals are anticipated.
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See Series 7 of the Bursar's Office Fonds for financial records related to the Annesley Hall Renovations.
In May of 1987, the Residences and Services Committee agreed on membership for a Subcommittee on Annesley Renovations which would meet to take architectural advice, and make recommendations on the future of Annesley Hall. The building had been found to need major repairs and upgrades to meet fire and safety standards. Renovations took place over the summer of 1988. The Bursar looked after the financial arrangements for the project and the Committee looked after the architectural details, security and fire safety arrangements.
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Sub-series consists of the minutes of the Annesley Hall Renovations [sub] Committee for 1987-1988.
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In 1952, the name of Wymilwood was decided upon for the new Victoria College Student's Union. The Management Committee of Victoria College Student's Union thus became the Wymilwood Management Committee. The Committee worked in co-operation with the Student's Activities Committee to create rules and regulations under which Wymilwood operated.The Committee also was responsible for overseeing the finances of the Union. In 1954, the Committee on Residences and Services took over responsibility for the Union.
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Sub-series consists of the minutes and correspondence of the Management Committee of the Victoria College Student Union / Wymilwood Management Committee.
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This ad hoc sub-committee of the Residence and Service Committee was looking into the need for a theological residence. Among their conclusions, the committee found that there was not a significant demand for the residence. They recommended that the Property Committee be asked to consider accommodation for theological students when rental properties became available.
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Missing from original transfer of records from the Secretary of the Board. Added to the finding aid late, when the transfer happened.
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The Financial Management and Planning Committee was a standing committee of the Board of Regents from 1985 until 1992. It was the successor the Finance and Property Committee and comprised of 3 sub-committees: The Budget, Investment and Property Committees. The Committee was tasked with preparing and revising annually 5-year projections of income, operating and capital expenditures on the basis of data provided by the sub-committees as well as the Residences and Services Committee. In 1992, a motion was passed to amend By-Law One to end this committee and to make the sub-committees their own standing committees.
The Finance and Property Committee was established in 1954 as a result of the merger of the Property Committee and the Finance Committee. The Bursar served as Secretary. In 1985 with the amendment to the By-Law One, the Finance and Property Committee became the Financial Management and Planning Committee. This Committee had power and authority to manage the University's resources, to oversee its budget and accounting processes, and plan for it's future development. The Committee was made up of the following sub-committees: Investment Committee, Budget Committee and Property Committee and was also responsible for review of the budget of the Residences and Services Committee.
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Series consists of minutes, correspondence, reports, and supporting records of the Finance and Property Committee. Series also contains one file of Minutes from the Financial Management and Planning Committee, the successor of the Finance and Property Committee.
No further accruals are anticipated.
Records are restricted for 20 years after their creation in keeping with relevant access and privacy legislation. Records containing personal information are restricted for 100 years. For information on access, please contact the Archivist.
In 1972, Manufacturer's Life Insurance Company (Manulife) approached the University regarding a development project for the eastern end of the campus bounded by Sultan Street, St. Thomas Street and Charles Street.. The project required Vic supplying land and Manulife supplying development capital and all of the expertise and management necessary to bring such a project into being. The Board of Regents, set up the Task Force on the Charles Street lands in 1973 to look into the proposed development described above (Initially the Property Sub-Committee was looking into the issue). The initial Task Force consisted of representatives from Manulife and the University. Manulife pulled out on the plan in early 1973, but the University decided that they weren’t going to abandon the property development ideas, just the particular project with Manulife. The Task Force was then made a committee of the Board to carry out forward planning of matters of interest to Victoria University. The first meeting of the Committee was held on March 13, 1973. They hired consultants, architects, held community meetings and engaged with the City planning department.
In 1974, the City declared intent to dezone area from Sherbourne to Queen’s Park to maintain existing level of residential housing. The University protested this plan and the Task Force agreed that the University should collaborate with the other proprietors in the area in trying to maintain the existing zoning "intention to retain some flexibility in the use of our lands."The University hired legal representation and consultants on how to deal with the City. Consultants reported to the Task Force that the Planning Commissioner was prepared to recommend the exemptions of Sultan Street to St. Thomas Street from the City Council’s general plans for this sector of the City.
The Task Force then considered Victoria’s position vis-à-vis the plans of the City for the Charles Street area. Mr. Trueman of the City planning department had been invited to explain the manner in which the new city by-law had changed the permitted uses of our property. Mr. Trueman indicated that there was some flexibility in the planning regulations at this time and that the Planning Department would be pleased to receive proposals for the use of the land and would assist in the planning if requested to do so. The Committee felt that the future plans of the adjacent owners should be investigated and then a decision made on whether or not the properties should be leased or sold (March 18, 1976).
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Sub-series consists of minutes of the Task Force as well as memoranda regarding the development projects, correspondence, statements and briefs, reports re development strategy, and other records. Also includes minutes of the Property Sub-Committee (of the Steering Committee) discussing the development of the lands (prior to the establishment of the Task Force).
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The Assets Management Committee was established in April 1983 as an ad-hoc committee for a trial two year period to co-ordinate the policies of the Finance and Property Committees sub-committees: Investment, Budget, and Property, as well as the Residences and Services Committees in the light of Victoria’s overall financial position. They were tasked with formulating a long-range strategy for conserving, utilizing and increasing the University’s assets. In 1985, an ad-hoc committee that was studying the role of the Assets Management Committee and the Finance and Property Committee, made a recommendation that both these committees be discontinued and replaced with the Financial Management and Planning Committee and sub-committees.
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Sub-series consists of the minutes, correspondence and related records of the Assets Management Committee.
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The Financial Management and Planning Committee was a standing committee of the Board of Regents from 1985 until 1992. It was the successor the Finance and Property Committee and comprised of 3 sub-committees: The Budget, Investment and Property Committees. The Committee was tasked with preparing and revising annually 5-year projections of income, operating and capital expenditures on the basis of data provided by the sub-committees as well as the Residences and Services Committee. In 1992, a motion was passed to amend By-Law One to end this committee and to make the sub-committees their own standing committees.
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Sub-series consists of the minutes and related records of the Committee from 1986-1989.
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In 1927, a committee consisting of Mr. F.H. Deacon, Mr. J.R.L. Starr and Mr. G.H. Locke and later Chancellor Bowles, was appointed as a Property Committee to ‘keep an outlook and advise the Board on properties which can be obtained which it might seem wise that the Board should purchase’. To this Committee was also referred the method of administering the property of the College and also had power to make necessary building repairs. In 1954, the Property Committee merged with the Finance Committee to form the Finance and Property Committee. In 1985, The Finance and Property Committee became the Financial Management and Planning Committee. The Property Committee was one of 3 sub-committee to this Committee (along with the Budget and Investment Committees). In 1992, By-Law No. 1 was amended and the Financial Management and Planning Committee was dissolved and it's sub-committees became Standing Committees. The new Property Committee had responsibility for all matters pertaining to the use, maintenance and improvement of the University's buildings, grounds and other real assets. It was also tasked with developing long-term plans for capital improvements in the University's buildings, facilities and lands.
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Series consists of minutes, reports, correspondence, tax assessments and leases, and supporting records of the Property Committee.
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See Bursar's Office Fonds, Series 15 - Records Related to Real Estate.
Records are restricted in keeping with relevant access and privacy legislation. For information on access, please contact the Archivist.
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Sub-series consists of lease/purchase agreements, reports, appeals and other legal records, correspondence and other records re Minto Development, 2003–2008; and four volumes titled “The Board of Regents Sale To Minto 2 St. Thomas Street Development Inc. of 2 St. Thomas Street, Toronto (formerly 100–108 Charles Street West) and Lease To Minto St Inc. of 4-6-8 St. Thomas Street, Toronto, Closing Date May 9, 2008” by Osler, Hoskin & Harcourt LLP.
No further accruals are anticipated.
Records are restricted in keeping with relevant privacy and access legislation. Please contact the Archivist for details on access.
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Properties include: 137 Bloor Street, 127 Bloor Street, 143 Bloor Street, 113 Bloor Street, 1111 Bay Street, 515 Jarvis Street, and the library building.
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The House Committee was a standing committee of Board of Regents from 1907 until 1921. The committee was concerned with overseeing and payment for small repairs, purchasing of supplies and furniture, utilities, cleaning and janitorial services for the University's buildings.
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Series consists of the minutes of the House Committee from 1907 to 1915.
No further accruals are anticipated.
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Prior to 1990, pension matters at Victoria University had been overseen by Pension Trustees not directly accountable to the Board of Regents (although individual trustees had all been members of the Board). In efforts to comply with amendments to pension legislation in Ontario, the Trustees decided that revised plan documents and investment policy statements for Victoria's two pension plans be filed with the Pension Commission of Ontario and that the Board of Regents itself be appointed the sponsor and 'administrator' of the pension plans. The administrative responsibilities were delegated to a standing Pension Committee of the Board. These changes were made and the By-Law One was updated to reflect them.
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Series consists of records of the Pension Committee and records of the Pension Trustees who were responsible for Victoria University's two pension plans prior to the establishment of the Committee in 1990. Records include minutes, reports, copies of benefit plans and supporting records.
Records are transferred from the Bursar's Office
2004.129V
2009.08V
2011.01V
2011.22V
2012.18V
2015.02V
2018.04V
2023.21V
Accruals are anticipated.
Revised JT July 10, 2018
Revised JT Jan 2024
Records are restricted for 20 years after their creation in keeping with relevant access and privacy legislation. For information on access, please contact the Archivist.
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In 1987, a change to the By-Law One combined the Nominating and the Appointment Committees. The new Committee was given the following terms of reference: to make recommendations for appointments to the Board for the United Church of Canada, for filling vacancies on the Board as they occur, prepare a slate of nominees for the several committees of the Board, assist and advise the President in connection with recommendations for appointments to the administrative and academic staffs of the University. In 2005, following a report an Ad-Hoc Governance Committee that had been formed the year prior to review the practices and procedures of the Board's governance issues, the Nominating and Appointments Committee was renamed the Nominating, Appointments and Governance Committee. The purpose of the Committee is to provide assistance to the Board in fulfilling its legal obligations under the Victoria University Act and its by–laws with respect to nominations, appointments of the officers, and the development and monitoring of governance principles and guidelines.
In November of 1941, the President suggested that a Nominating Committee be appointed to nominate new members for the Board, including the bi-annual revision of nominations to be presented to the General Council of the United Church. The Committee first reported to the Board at the March 20, 1942 meeting. In 1987, a change to the By-Law One combined the Nominating and the Appointment Committees.
Prior to 1952, the President made recommendations for the appointment of teaching staff and lecturers at the University. In 1952, a standing committee of the Board was established. In 1987 with a change to the By-Law One, the Nominating and the Appointments Committees were combined.
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Series consists of the records of the Nominating Committee, the Appointments Committee and records of the combined Nominating and Appointments Committee, later the Nominating, Appointments and Governance Committee.
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1987.106V
1991.194V
1999.084V
2004.129V
2009.08V
2011.01V
2011.22V
2012.18V
2015.02V
2015.12V
2018.04V
2023.21V
Records are restricted for 20 years after their creation in keeping with relevant access and privacy legislation. Records containing personal information are restricted for 100 years. For information on access, please contact the Archivist.
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Records are restricted for 20 years after their creation in keeping with relevant access and privacy legislation. Records containing personal information are restricted for 100 years. For information on access, please contact the Archivist.
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The Public Relations Committee was formed in 1950 to study means and methods for raising funds for the University and consider the whole question of public relations at the University. In the Board minutes of November 16, 1978, it was noted that the Committee had had difficulty in defining an effective role for itself and as a result a motion was put forward to amend the By-Law and change the name and terms of reference of the Public Relations Committee to the Committee on External Relations and Development.
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Series consists of minutes, 1951–1955, 1961, 1972–1974,1977–1978; and correspondence and reports of the Secretary, 1950–1954, 1960–1962.
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Consists of a list of Victoria publications, a document entitled 'Notes on Trinity College', correspondence from the Alumni of Victoria College to the Chairman of the PR Committee, newspaper clippings, an agenda from a meeting of the Committee from 1962, and a copy of a magazine The Observer.
Created in 2016 after merging the previously independent Finance and Audit Committees. The Audit Sub-Committee is part of the merged Finance and Audit Committee.
In 1981, it was noted at a Board of Regents meeting that there was a need for boards to have financial accountability and ensure that all comments made by their auditors were considered seriously and that appropriate steps were taken in response. A motion was carried to appoint an audit committee made up of 5 members to review the annual financial statement before receipt by the Finance and Property Committee and the annual post-audit statement submitted by the auditors. In consultation with the President, Bursar and the Chief Accountant, the committee would ensure that the auditors’ recommendations were acted upon in appropriate ways. The Committee’s first Chairman was Mr. R. I. Priddle. The Bursar and the Chief Accountant were consultants on the Committee. The Committee first met in June of 1981. The Committee reports the Board of Regents annually. In 2016 it was decided to merge the Audit Committee with the Finance Committee to create a new Finance and Audit Committee.
The Budget Committee began as a sub-committee of the Finance and Property Committee in 1954 and continued as a sub-committee of the Financial Management and Planning Committee until 1992. Prior to this, the Finance Committee had been responsible for annual budgets for the University. In 1992 with an amendment to the By-Law One, the Budget Committee became it's own standing committee of the Board of Regents. It was responsible for overseeing preparation of the University's annual budget for operating and capital expenditures and presenting them annually to the Board of Regents. In 2005, when the Finance Committee was reinstated, once again budgets fell under that committee's purview.
An Investment Committee was first appointed at the Board meeting of May 4, 1893. Members were Dr. Burwash, Dr. Potts, Mr. Massey, Mr.Gooderham, Mr. Walker and Cosen. They first reported to the Board of Regents that year and continued to report until 1904. After that period, the Finance Committee made decisions over investments as well as its successor, the Finance and Property Committee. In 1960, the Investment Committee was re-established as a sub-committee of the Finance and Property Committee (later the Financial Management and Planning Committee). In 1992, the Investment Committee was made a standing committee to the Board of Regents distinct from the Financial Management and Planning Committee. Its purpose is to determine how funds belonging to the Endowment of Victoria University are to be invested as well as providing advice to the Board of Regents concerning investment activities.
Records of Finance Committees appear from the time of the Victoria College Board in Cobourg (1867), and various committees concerned with finance existed since then. In 1893, the Board of Regents resolved that the investment committees be a Committee on Finance and Investment. Starting in 1902, a Finance Committee proper began reporting regularly to the Board. In 1954, the Finance Committee merged with the Property Committee to form the Finance and Property Committee (this committee became the Financial Management and Planning Committee in 1985). In 1992, this Committee ceased and the Executive Committee took over financial matters, along with an Investment and Budget Committee. In 2005, a Finance Committee once again became a standing committee of the Board of Regents. The Bursar serves as the Secretary of the Finance Committee. In 2016 the Finance Committee was merged with the Audit Committee to become the Finance and Audit Committee.
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Series consists of the records of several committees related to finance and financial oversight. This includes Finance, Audit, Budget, Investment, and related committees.
Additional accruals expected.
Records are restricted for 20 years after their creation in keeping with relevant access and privacy legislation. Records containing personal information are restricted for 100 years. For information on access, please contact the Archivist.
Created in 2016 after merging the previously independent Finance and Audit Committees. The Audit Sub-Committee is part of the merged Finance and Audit Committee.
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Materials in this series are primarily meeting minutes and documents related to or distributed at the meetings of the committee.
4 cm of textual materials
Transfer from Bursar's Office
Further accruals expected.
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Board of Regents Minutes 1992
Several files were noted in the original finding aid which don't appear to exist in the box they are noted as being in. Current location is unknown. This is the case for the following (Original identifying information provided):
1987.127V-5-15 - Budget Committee minutes 1982-1983;
1997.050V-5-1 to 1997.050V-5-6 - Minutes, notes of minutes, budgets, residences and services budgets from 1921 to 1982
The Budget Committee began as a sub-committee of the Finance and Property Committee in 1954 and continued as a sub-committee of the Financial Management and Planning Committee until 1992. Prior to this, the Finance Committee had been responsible for annual budgets for the University. In 1992 with an amendment to the By-Law One, the Budget Committee became it's own standing committee of the Board of Regents. It was responsible for overseeing preparation of the University's annual budget for operating and capital expenditures and presenting them annually to the Board of Regents. In 2005, when the Finance Committee was reinstated, once again budgets fell under that committee's purview.
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Series consists of annual budgets for operating and capital expenditures of Victoria University. Early budgets were prepared by the Finance Committee. Series also consists of the minutes, copies of budget and reports, and related records of the Budget Committee (sub-committee and standing committee).
Further accruals are anticipated.
Records are restricted for 20 years after their creation in keeping with relevant access and privacy legislation. For information on access, please contact the Archivist.
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Records of Finance Committees appear from the time of the Victoria College Board in Cobourg (1867), and various committees concerned with finance existed since then. In 1893, the Board of Regents resolved that the investment committees be a Committee on Finance and Investment. Starting in 1902, a Finance Committee proper began reporting regularly to the Board. In 1954, the Finance Committee merged with the Property Committee to form the Finance and Property Committee (this committee became the Financial Management and Planning Committee in 1985). In 1992, this Committee ceased and the Executive Committee took over financial matters, along with an Investment and Budget Committee. In 2005, a Finance Committee once again became a standing committee of the Board of Regents. The Bursar serves as the Secretary of the Finance Committee. In 2016 the Finance Committee was merged with the Audit Committee to become the Finance and Audit Committee.
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Series consists of minutes, reports and correspondence of the Finance Committee.
Transferred from the Bursar's Office
See Bursar's Office, series 29 for the Annual Financial Statements prior to 2007.
Records are restricted for 20 years after their creation in keeping with relevant access and privacy legislation. For information on access, please contact the Archivist.
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An Investment Committee was first appointed at the Board meeting of May 4, 1893. Members were Dr. Burwash, Dr. Potts, Mr. Massey, Mr.Gooderham, Mr. Walker and Cosen. They first reported to the Board of Regents that year and continued to report until 1904. After that period, the Finance Committee made decisions over investments as well as its successor, the Finance and Property Committee. In 1960, the Investment Committee was re-established as a sub-committee of the Finance and Property Committee (later the Financial Management and Planning Committee). In 1992, the Investment Committee was made a standing committee to the Board of Regents distinct from the Financial Management and Planning Committee. Its purpose is to determine how funds belonging to the Endowment of Victoria University are to be invested as well as providing advice to the Board of Regents concerning investment activities.
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Series consists of minutes, reports, correspondence, financial records, and related records of the Investment Committee (incomplete).
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Transferred to the Archives from the Bursar's Office
Revised by JT 2024-01
2015.02V Box 3, Files 9, 10, 11 are restricted.
2015.02V Box 4, File 1, 2, 3, 4, 5 are restricted.
Other restrictions may apply in keeping with relevant privacy and access legislation. Please contact the Archivist for details on access.
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Attachments to minutes were not transferred to the Archives.
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In 1981, it was noted at a Board of Regents meeting that there was a need for boards to have financial accountability and ensure that all comments made by their auditors were considered seriously and that appropriate steps were taken in response. A motion was carried to appoint an audit committee made up of 5 members to review the annual financial statement before receipt by the Finance and Property Committee and the annual post-audit statement submitted by the auditors. In consultation with the President, Bursar and the Chief Accountant, the committee would ensure that the auditors’ recommendations were acted upon in appropriate ways. The Committee’s first Chairman was Mr. R. I. Priddle. The Bursar and the Chief Accountant were consultants on the Committee. The Committee first met in June of 1981. The Committee reports the Board of Regents annually. In 2016 it was decided to merge the Audit Committee with the Finance Committee to create a new Finance and Audit Committee.
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Series consists of minutes, reports, correspondence, budgets and other related records of the Audit Committee.
Records are transferred from the Bursar's Office
Further accruals are anticipated.
Records are restricted for 20 years after their creation in keeping with relevant access and privacy legislation. For information on access, please contact the Archivist.
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Records are restricted until 2024 in keeping with relevant privacy and access legislation. Please contact the Archivist for details on access.
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Series consists of the records of various committees concerned with fundraising campaigns including the Centenary Fund Committee and the Campaign Committee.
Photographs are described in the photo database http://archival-photos.vicu.utoronto.ca/
In 1928, the Board of Regents saw the growing need for new buildings, particularly a divinity hall and residence for Emmanuel College, increased women's residence accommodations and a chapel. In order to fund these building projects, a Campaign Committee was established in order to overseeing fundraising activities. Funds were raised through the Campaign Fund and sale of subscriptions. The Campaign Committee coordinated the sale of subscriptions of sub-committees and other entities such as the Special Names Committee, the Emmanuel College Alumni, Victoria College Alumni and Alumnae, and the United Church General Council.
In 1984, the Committee on External Relations and Development proposed a capital campaign to coincide with the University's Sesquicentennial. The recommended that a committee be established (President's Committee) to oversee this campaign and that this Committee be establish a 10-year capital campaign program. In 1986, President French reported to the Board that the "Renewing the Heritage" Campaign had a goal to raise $1.7 million dollars.
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Sub-series consists of minutes of the first Campaign Committee, the Special Names Committee / Special Subscription Committee and joint meeting minutes of the two. Also consists of records relating to the Campaign Fund (including appeal letters by Margaret Addison. Sub-series also consists of records of the later Campaign Committee which oversaw the "Renewing the Heritage" Campaign which coincided with the Sesquicentennial Celebration in 1986.
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File contains a report on the campaign. This report includes a list of all the winners of the Senior Stick Male and Female, the Athletic Stick Male and Female and the editors of the Acta Victoriana from 1920 to 1985.
File contains personal information and is restricted until 2065 in keeping with relevant privacy legislation. Please contact the Archivist for details on access.
The Centenary Fund Committee was established in 1938. Activities of the committee included publicity, church relations, preparation of lists and canvasing. The work of the Committee was “not to conduct an intensive ‘campaign’ for a short time, but a quiet and widespread presentation of the needs of Victoria over a longer period, probably from two to five years.” In order to avoid any misunderstanding, the word ‘campaign’ was dropped from the name of the Committee.
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Sub-series consists of minutes, 1929–1939; correspondence, financial records, and other material, 1938–[1942?]; and photographs.
See the Victoria University Ephemera Collection http://library.vicu.utoronto.ca/archives/ephemera
Photographs are described in the photograph database: http://archival-photos.vicu.utoronto.ca/. Search for photographs with the accession number (identifier).
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Sub-series consists of the records of the Alumni Fund Executive Committee which was responsible for overseeing the Victoria College Alumni Fund. The fund had raised money for many scholarships, including the Auger Scholarship. Records consists of lists of alumni, minutes and correspondence.
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The Implementation Committee was established in 1984 and was responsible for overseeing and coordinating the work of 3 sub-committees: The Sub-Committee on Priorities and Finance, The Sub-Committee on Facilities and Land Use and the Sub-Committee on Fund Raising and Promotion.
The Sub-Committee on Priorities and Finance would work through the recommendations of the Planning Task Force as a guide and develop detailed objectives (academic, facilities, equipment, etc.), detailed cost estimates and scheduling analyses and makes recommendations on priorities and implementation timing. The Sub-Committee on Facilities and Land Use would use the recommendations of the Planning Task Force as a guide and would develop a Master Facilities and Land-Use Plan which would be fully integrated with the detailed objectives and priorities coming from the work of the Sub-Committee on Priorities and Finance in order to ensure optimal utilization of the real property assets of the University in the interested of attaining planning objectives. Finally, the Sub-Committee on Fund Raising and Promotion also looked to the Planning Task Force’s recommendations and was to develop and recommend strategies and plans for raising of funds required to meet planning objectives and to recommend who should be recruited as fund raising campaign leaders and key team members.
The Planning Committee of the Board of Regents was established in 1950 in order to "study, develop and report on a master plan covering a) requirements for a new dining hall for the women's students ; b) for the replacement of facilities in the Wymilwood Women's Student Union ; c) to give further study to the Library Building situation ; and d) such additional building requirements or improvements as might be required over the next ten or fifteen years." The first Chairman of the Committee was Wilfred C. James. In June of 1950, the Planning Committee made a recommendation that a [Wymilwood] Building Committee be established to address issues around the replacement of the Wymilwood Student Union (Wymilwood had been sold to U of T). In 1955, the Planning Committee was appointed by the Finance and Property Committee to survey and study present facilities, buildings and grounds, and to determine what additional accommodations or extensions of facilities would be required based on projections of increases in enrollment.
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Series consists of the records of various incarnations of the Planning Committee as well as the records of the Implementation Committee and it's sub-committees as well as the records of the Task Force on the Future of Victoria University. Also consists of the Report of the Planning Task Force which was used by the Implementation Committee to guide it's activities and goals. The series is divided into 3 sub-series.
The Planning Committee of the Board of Regents was established in 1950 in order to "study, develop and report on a master plan covering a) requirements for a new dining hall for the women's students ; b) for the replacement of facilities in the Wymilwood Women's Student Union ; c) to give further study to the Library Building situation ; and d) such additional building requirements or improvements as might be required over the next ten or fifteen years." The first Chairman of the Committee was Wilfred C. James. In June of 1950, the Planning Committee made a recommendation that a [Wymilwood] Building Committee be established to address issues around the replacement of the Wymilwood Student Union (Wymilwood had been sold to U of T). In 1955, the Planning Committee was appointed by the Finance and Property Committee to survey and study present facilities, buildings and grounds, and to determine what additional accommodations or extensions of facilities would be required based on projections of increases in enrollment.
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Series includes minutes of meetings and reports of the Planning Committee as well as it's sub-committees, including the Women's Building Committee. Series also includes correspondence of the Chairman of the Committee (mainly with Fleury and Arthur Architects, Horwood & White Architects), correspondence with the Building Committee and correspondence of the Chairman of the Building Committee. Also includes records related to planning for growth of the university to accommodate growing enrollment and planning for buildings including Emmanuel College. as well as condition of housing, Wymilwood Student Union and Annesley Hall.
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The Implementation Committee was established in 1984 and was responsible for overseeing and coordinating the work of 3 sub-committees: The Sub-Committee on Priorities and Finance, The Sub-Committee on Facilities and Land Use and the Sub-Committee on Fund Raising and Promotion.
The Sub-Committee on Priorities and Finance would work through the recommendations of the Planning Task Force as a guide and develop detailed objectives (academic, facilities, equipment, etc.), detailed cost estimates and scheduling analyses and makes recommendations on priorities and implementation timing. The Sub-Committee on Facilities and Land Use would use the recommendations of the Planning Task Force as a guide and would develop a Master Facilities and Land-Use Plan which would be fully integrated with the detailed objectives and priorities coming from the work of the Sub-Committee on Priorities and Finance in order to ensure optimal utilization of the real property assets of the University in the interested of attaining planning objectives. Finally, the Sub-Committee on Fund Raising and Promotion also looked to the Planning Task Force’s recommendations and was to develop and recommend strategies and plans for raising of funds required to meet planning objectives and to recommend who should be recruited as fund raising campaign leaders and key team members.
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Sub-series consists of minutes, reports, correspondence and other records of the Implementation and it's sub-committees.
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File contains a list of members of the Implementation and the 3 sub-committees as well as a detailed description of the duties of the committees. There is also a flow chart that describes the activities and the work plans and finally a bound report "A Planning/Feasibility Report with Recommendations for Fund Raising"
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The Task Force was established in 1994 to study and make recommendations for the direction of Victoria University in the twenty-first century; its final report was adopted by the Board of Regents Executive in 1995.
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Series consists of minutes, reports, correspondence and memoranda, and informational material of the Board of Regents Task Force on the Future of Victoria University, 1994–1995.
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Includes reports and proposals, minutes of Task Force meetings, correspondence to the chairman of the Board of Regents,
This file originated from the Emmanuel College Principal's Office and was accessioned under 2004.088V. The file was relocated to the Board of Regents fonds in 2017.
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Includes notes from Task Force Meetings, submissions and reports to the Task Force and correspondence.
This file originated from the Emmanuel College Principal's Office and was accessioned under 2004.088V. The file was relocated to the Board of Regents fonds in 2017.
The Steering Committee was established in 1972 as an ad-hoc committee and was made up of 4 sub-committees: Library (long-term role), Finance, Academic and Real Estate Development and Non-Academic Areas. The terms of reference of the Committee was to consider the short and long range financial and developmental situation of Victoria University in the four areas. The Committee looked at policies, governing structures and relationships with U of T and the United Church and the the problems facing the University.
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Sub-series consists of minutes, correspondence and reports of the Steering Committee and it's sub-committees.
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Series consists of the records of various committees concerned with the review of University government and legislation. The series is divided into 4 sub-series representing the different committees.
No further accruals are anticipated.
The Commission (popularly called Mini-CUG) was established to investigate Victoria's governing structure and to make suggestions regarding its reorganization and revitalization. It issued its report in early 1971.
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Sub-series consists of records of the Chairman including minutes, notes, reports, and other records; subject binder containing correspondence, briefs, reports, memos, and other material; miscellaneous records; drafts of interim report and related material; and final reports ; and records of the Bursar including minutes (of the Mini-CUG Report Committee), reports, and correspondence and other records.
Any materials originally in binders have been removed for conservation purposes.
No further accruals are anticipated.
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The first Committee was established in 1974 to prepare a report on changes necessary to update the Victoria University Act 1951; in 1979 an ad hoc Committee was assigned this responsibility—its report resulted in the 1981 University Act.
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Sub-series consists of records of the Revision Committee,1974: minutes, 1974–1975; reports; and correspondence of the Secretary, Chairman, and concerning Emmanuel College Council; and records of the Revision Committee, 1979: drafts of the Act, reports, and correspondence, 1979–1981
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In January of 1949, a Committee on Legislation was appointed as a result of several questions that had been raised by Emmanuel College alumni. The Committee met 5 times and discussed if changes to the Victoria University Act 1944 could address the questions of the alumni. The Committee submitted recommendations in February of 1950 and noted that changes to the legislation would require considerable study by committee. A memo was also submitted with proposed changes to the Act of 1944. A Special meeting was held on February 9, 1950 to discuss the report that had been submitted. It was decided to send the report back to the Committee to continue work. In June of 1950, the Committee presented a draft of the Bill and some changes were approved. Discussion and work continued on changes to the By-Laws. At the October 19, 1950 meetin, the Committee presented it's final recommendations and was discharged from its duties. It was decided that the Draft Act would be sent to all members of the Board, the Senate and College Councils for comment (this would be done by the President and Dean).
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On recommendation from the Executive Committee of the Board of Regents an Ad Hoc Committee on Governance Review was appointed in 2004 to review the Board’s practices and procedures. It submitted its report to the Board in 2005.
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Sub-series consists of the report, minutes, correspondence, Board Committee mandates, by-laws and other records, 2004–2006.
Records are restricted until 2026 in keeping with relevant access and privacy legislation. For information on access, please contact the Archivist,
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The Committee was formed in order to "consider the timing and format for a Review of the the University and the timing of a Presidential Search." The Review of the University was to focus on the role of the President's Office within the University. Any recommendations were to be put forward to the Executive Committee.
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Transfer from Bursar's Office
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Series consists of records of committees concerned with events and special occasions including opening of the Emmanuel College building, the retirement of the Chancellor and installation of the new Chancellor, as well as anniversary events for the Centenary and the Sesquicentennial. The series is broken down into sub-series.
Further accruals are anticipated.
See the Victoria University Archives Ephemera Collection http://library.vicu.utoronto.ca/archives/ephemera
Photographs are described in the photograph database http://archival-photos.vicu.utoronto.ca/
In 1913, a joint committee of The Ministry and Membership of the Methodist Church of Canada and lay graduates of Victoria University requested a fund be set up for a course of lectures to perpetuate the memory of the Rev. Nathanael Burwash (who had just retired) and to secure 'for future years an agency by which the truths, studies and causes in which he [Burwash] has been interested...'. In 1913, $5000 was transferred into the fund to found the lecture series. Initially, the Executive Committee was authorized to make provisions for the management of the Fund. In 1919, it was recommended that members of the faculty join the members of the Executive Committee in making arrangements for filling the lectureship. The inaugural Lecture was held in 1917. In 1923, The Burwash Memorial Lectureship Committee was established to choose the subject and lecturer for lectures. The President acted as the Chairman. The lectures were held irregularly - 1917, 1923, 1928, 1931. In 1930, the Senate requested to share responsibility for the lectureship. At the Board meeting of February 5, 1931, the terms of reference for the Committee were given and it was noted that the Committee would consist of Board members as well as a number of appointed members from the Senate. In 1935, a sub-committee of the Centenary Committee made arrangements for the Burwash Memorial Lectures.
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Sub-series consists of correspondence, and minutes of the sub committee to publish the lectures.
No further accruals are anticipated.
See the Victoria University Archives Ephemera Collection http://library.vicu.utoronto.ca/archives/ephemera
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The Centenary Committee had been appointed by the Senate on May 1, 1931. The Board of Regents was asked to approve the appointment. The Committee recommended to the Board and to the Senate that on June 7th, 1932, the centenary of the laying of the corner stone of the Upper Canada Academy in Cobourg, a pilgrimage to Cobourg be undertaken in celebration. A sub-committee was appointed to make arrangements for the event. In April of 1935, the Committee presented an interim report, outlining proposals for the celebration to be held in October of 1936.
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Sub-series consists of reports, correspondence and notes of the Centenary Committee and it's sub-committees. Includes class lists, registration lists, clippings, pamphlets, and other material related to the Centenary, including records related to the Pilgrimage to Cobourg that was planned as a celebration of the Centenary. The sub-series also contains an Illuminated address given to King Edward VIII by the University on the occasion of its centennial that expresses gratitude for the Royal Charter granted in 1836 and renews a declaration of loyalty to the Crown; it is signed by the Chancellor and the Board of Regents. Also consists of a letter from the Board of Regents to King George V.
See the Victoria University Archives Ephemera Collection http://library.vicu.utoronto.ca/archives/ephemera
Photographs are described in the photograph database : http://archival-photos.vicu.utoronto.ca/.
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A digitized copy can be consulted on our Digital Collections website: http://digitalcollections.vicu.utoronto.ca/RS/?r=10385
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Includes records of the Cobourg Pilgrimage Sub-Committee, financial records, printed programmes and other ephemera, correspondence, invitations,etc.
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The Committee was formed 1984 to plan academic, social, and fund raising events which celebrated the University’s sesquicentennial (1986); it had various subcommittees.
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Sub-series consists of minutes (including various sub committees), 1984–1987; inventory of display items relating to the sesquicentennial exhibition, 1986; and correspondence, speeches, ephemera and photographs relating to cultural activities, 1986–1987.
No further accruals are anticipated.
See the Victoria University Archives Ephemera Collection http://library.vicu.utoronto.ca/archives/ephemera
Photographs are described in the photograph database http://archival-photos.vicu.utoronto.ca/
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Sub-series consists of records related to opening of the Emmanuel College building and includes minutes and supporting records of the General Committee Opening of Emmanuel College, the Programme Committee, the Invitations and Reception Committee, including correspondence, printed programs and invitations, etc.
See the Ephemera Collection of the Victoria University Archives http://library.vicu.utoronto.ca/archives/ephemera
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In 1929, the Board of Regents appointed a special committee to "consider the resignation of Chancellor Bowles and to recommend appropriate action with reference thereto and to consider and recommend a successor so that Chancellor Bowles may be relieved of his duties and responsibilities as soon as possible." The Special Committee also considered the appointment of a new Chancellor and recommended to the Board the appointment of Dr. Edward Wallace as the Chancellor and President. The Chairman was then asked to appoint a Committee to arrange for the Installation of the new President and the retirement of Chancellor Bowles. The events organized by the Committee fell on January 30th and January 31st of 1930/.
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Sub-series includes invitations, programmes, copies of speeches given at the events, minutes of the Committee to Arrange for the Installation of Dr. Wallace as Chancellor (Installation Committee) and reports re arrangement for the events. Also includes greetings received re Installation of Chancellor Wallace.
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Also includes a copy of speeches given at the dinner to the Rev. Richard Pinch Bowles upon his retirement as Chancellor and President
See the Victoria University Archives Ephemera Collection http://library.vicu.utoronto.ca/archives/ephemera
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Greeting to Rev. Wallace from heads of other Universities, including UBC, Yale, University of Chicago, etc. Also includes a book containing signatures of delegates to the installation of Rev. Wallace.
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Series consists of records related to agreements made between the Board of Regents and other bodies as well as records related to arbitration and court proceedings involving the University.
See file level descriptions for availability of digitized materials.
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Sub-series consists of the following records: reports, mortgages and deeds, purchase agreements, correspondence, appraisals, briefs, legal arguments, factum, application records, appeal books, motion records, witness statements, court transcripts and other records relating to arbitration proceedings involving Victoria University property at 131 Bloor Street West (Colonnade building) and 151 Bloor Street West (Britannica building), 1991–1993.
No further accruals are anticipated.
Original list of records for boxes 1–14 (pdf, 3MB) has been scanned. http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/Arbitration_and_Court_Proceedings.pdf
Records are restricted in keeping with relevant privacy and access legislation. Please contact the Archivist for details on access.
Original list of records for boxes 1–14 (pdf, 3MB) has been scanned.
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Available in PDF: http://library.vicu.utoronto.ca/archives/holdings/f2000_board_regents/pdf/Arbitration_and_Court_Proceedings.pdf
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Series consists of minutes and related material of meetings to negotiate the Agreement between Victoria University and the United Church of Canada, respecting the Central Archives of the United Church, 1980–1982.
No further accruals are anticipated
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Series consists of correspondence, notes, reports, and other records, legal records including affidavits, notices, judgment, and appeals, and transcripts of proceedings and other records.
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Scanned copy available in Digital Collections: http://digitalcollections.vicu.utoronto.ca/RS/?r=10240
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1991.086V-4-35