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Archival description
University of St. Michael's College, John M. Kelly Library, Special Collections Catholic New Times Inc. fonds
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Membership and Board of Directors' meetings

Sub-series consists of notification of meetings, agendas, minutes, reports from committees (including budgets and other financial statements), proposals, forms updating the officers and directors, and other materials prepared for meetings of the New Catholic Times membership, including the annual meeting of the Board of Directors.

From 1976 to 1989, members referred to themselves as "the collective" and meetings, held approximately bi-weekly, were called Collective meetings. The annual meeting of the Board of Directors usually occurred in January or February. Records for Collective meetings for the years 1978 and 1979 are absent, as indicated on post-it notes in the records for 1980 and 1977. From 1990 on, members referred themselves as "the membership" and Membership meetings were held twice a year, with the business conducted at the fall meeting. Records for membership meetings after 1999 do not exist, though see sub-series 2 for records pertaining to meetings of the Publishing Group.

Legal documents and administrative records

Series consists of original and copies of legal documents, forms, and other records pertaining to the incorporation of the New Catholic Times in 1976, materials documenting the structure of the corporation and its operating policies and procedures circa 1985, and job descriptions and terms of reference for committees within the organization after 1990. Series is arranged chronologically.

Historical structures re: Collective committees, jobs circa 1985

Item consists of a binder of materials documenting the structure of the New Catholic Times and its committees, the process of producing and distributing the newspaper, financial information for the corporation, job descriptions, and other aspects of the corporation's activities. The material appears to have been compiled as a manual for a specific purpose or person.

Publishing Group meetings

Sub-series consists of agendas, minutes, reports (including budgets and other financial statements), proposals, and other material prepared for meetings of the Publishing Group from 1990 to 2006. Records for the year 2000 do not exist. After the corporation's structural reorganization in 1990, the members of the corporation elected approximately 10 people from within the membership to form the Publishing Group, which met with the editor of the Catholic New Times about ten times per year to oversee all aspects of the production of the newspaper.

Meeting minutes and reports

Series consists of agendas, minutes, reports (including budgets and other financial statements), proposals, and other materials prepared for meetings of committees and groups within the New Catholic Times. Series is divided into the following sub-series: 1. Membership and Board of Directors' meetings 2. Publishing Group meetings 3. Staff meetings.

Catholic newspaper foundation re: incorporation

File consists of original signed and sealed documents certifying the incorporation of the New Catholic Times in the Province of Ontario, including the constitution, the notarial certificate of true copy, the letters patent, the affidavit of bona fides, and the affidavit of witness, as well as photocopies of these documents. File also includes:
-signed copies of the application to the Lieutenant Governor for a charter under the Corporations Act
-copies of the by-laws
-copies of the statement of purpose
-copies of forms from the Ministry of Consumer and Commercial Relations regarding initial notice or notice of changes in directors
-the initial directors' and members' registers
-handwritten notes about the process of incorporation
-copies of the application for registration as a charitable organization
-an information circular issued by the Department of National Revenue, Taxation about registered Canadian charitable organizations
-a photocopied portion of a chapter in a book on charities accounting
-copies of two memos from the corporate department of the Ministry of Consumer and Commercial Relations regarding the selection and clearance of a corporate name
-copies of the notice from the Ministry of Consumer and Commercial Relations assigning the New Catholic Times an Ontario corporation number
-a description and profile of the New Catholic Times Hanna Fund
-minutes and reports prepared for the annual meetings of the Board of Directors for December 14, 1981 and February 18, 1985

Committee terms of reference

File consists of copies of the by-laws of the New Catholic Times Inc., a copy of the mission statement, and copies of the terms of reference for the Finance, Marketing, Human Resources, and Editorial committees.

Job descriptions

File consists of job descriptions and profile information for positions at the Catholic New Times of Editor, Editorial Assistant/Reporter, Associate Editor, Assistant Editor, Marketing Manager (also called Production and Advertising Manager), Business Manager, and Circulation Manager.

Documents of incorporation

Item consists of a microfiche copy of the letters patent of incorporation and the initial notice to the Ministry of Consumer and Commercial Relations of the directors for the New Catholic Times.

Catholic New Times

Letters from Gwen McGrenere

File consists of letters from Gwen McGrenere to Janet Somerville and Sr. Mary Jo Leddy (co-editors of the Catholic New Times) and copies of letters from Somerville and Leddy to McGrenere, all regarding the possibility of McGrenere writing for the newspaper on the topic of science and religion. File also includes copies of short reflections and articles written by McGrenere and a photocopy of an article by Amy Gross called “Thinking like a woman” published in the May 1982 issue of Vogue.

Letters to the Collective, 1977-1980

File consists of letters from readers and supporters of the Catholic New Times addressed to the Collective as a whole or to individual members (often Sr. Mary Jo Leddy or Fr. Jack Costello, editors over this time period), offering their best wishes for the newspaper's success, requesting subscriptions, and submitting articles, reports, and reflections for publication. File also includes letters to the editor from readers expressing concern about the content of the newspaper, letters from staff at other publications (such as the Prairie Messenger Catholic Weekly and the Catholic Register) regarding the exchange of ideas and material, letters to the editor (some not intended for publication) from concerned or interested church officials, and copies of letters of response from the editor to these officials. File also includes a copy of an article from the Toronto Star by Tom Harpur called "New Catholic tabloid in Toronto gives the news others won't print" (date unknown). Some correspondence comes from Peru, Panama, and the Dominican Republic.

Outgoing correspondence, 1981

File consists of carbon copies of letters (most of them from Sr. Mary Jo Leddy, editor) to readers and supporters of the Catholic New Times, thanking them for their donations, suggestions, and contributions of articles, reports, and photographs. Some of the letters from Leddy also request continued contributions from regions of Canada outside of Ontario. File also includes carbon copies of letters from Leddy to staff at other publications (both Catholic and secular) regarding the use or exchange of features, columns, and photographs or the exchange of subscriptions, and carbon copies of letters from Leddy to Members of Parliament and one to Prime Minister Trudeau regarding aboriginal treaty rights. Original incoming correspondence is included with most of the letters.

Outgoing correspondence, 1978-1979

File consists of carbon copies of letters from Fr. Jack Costello, editor, and other members of the Collective, to readers and supporters of the Catholic New Times thanking them for their donations, suggestions, criticisms, and submissions of articles and reports, or responding to their inquires about subscriptions. Some of the letters from staff also encourage continued contributions from regions of Canada outside of Ontario. File also includes carbon copies of letters from Costello to staff at other Catholic publications regarding the use or exchange of features and columns, and carbon copies of letters from Costello to concerned readers and one church official responding to concerns about the newspaper's coverage of and editorial position on homosexuality. File includes some correspondence from Chile. Original incoming correspondence is included with most of the letters.

Outgoing correspondence, 1977-1978

File consists of carbon copies of letters from various members of the Collective to readers and supporters of the Catholic New Times thanking them for their donations, suggestions, criticisms, and submissions of articles, reports, and press releases. Some of the letters from staff also encourage continued contributions from regions of Ontario outside of Toronto or request assistance with coverage of a particular topic. Original incoming correspondence is included with most of the letters, and some incoming letters have no responses. File includes some correspondence from Peru.

Outgoing correspondence, 1979-1980

File consists of carbon copies of letters from Fr. Jack Costello, editor, and other members of the Collective, to supporters and readers (including church officials) of the Catholic New Times thanking them for their donations, suggestions, criticisms, and submission of articles and reports or responding to their subscription inquires and concerns about the newspaper's content. Original incoming correspondence is included with most of the letters.

Letters to the Collective, 1978-1980

File consists of letters from readers and supporters of the Catholic New Times, addressed to the Collective as a whole or to individual members (often Sr. Mary Jo Leddy, editor), expressing their encouragement, suggestions, or appreciation for particular articles, as well as submitting reports, articles, events, or letters to the editor for publication, requesting or cancelling subscriptions, and offering donations. File also includes letters expressing concerns and criticisms about the newspaper's coverage or contents, and letters from staff at other publications granting permission to reprint articles. File includes correspondence from Ireland, Poland, Mexico, Peru, Chile and the Philippines.

Staff meetings

Sub-series consists of agendas and minutes for meetings of the staff of the Catholic New Times for the years 2002-2006. Staff were responsible for the day-to-day aspects of producing the newspaper.

Correspondence

Series consists of letters from readers of the Catholic New Times and from staff at other publications, and carbon copies of letters of response from the editor and other members of the collective.

Working files

Series consists of files relating to special projects carried out by the members and staff of the New Catholic Times, including the development of a mission statement in 1993, a readership survey, the reorganization of the corporation's structure in 1989, and a proposal for purchasing street boxes from which to sell the newspaper. Series is arranged chronologically. A list of files is available.

Subject files

Series consists of newspaper clippings and photocopies of articles, press releases, newsletters, reports, one photograph, and other materials from organizations of interest or pertaining to issues of concern to New Catholic Times members and staff.

Catholic New Times Inc. fonds

  • CA ON00389 F10
  • Fonds
  • 1975-2006

Fonds consists of minutes, reports, proposals, and other materials prepared for meetings of committees and groups within Catholic New Times from 1976-2006. Fonds also includes incoming and outgoing correspondence from 1975-1983; documents relating to the incorporation of the Catholic New Times in 1976 and subsequent changes in directors; materials documenting the mission and structure of the corporation and processes and procedures for producing the newspaper; subject files containing clippings and reports from organizations of interest to Catholic New Times members and staff; and audio-visual materials created by and for the Catholic New Times. Fonds is comprised of the following series:

-Legal documents and administrative records
-Meeting minutes and reports
-Correspondence
-Working files
-Subject files
-Audiovisual materials

Catholic New Times