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Victoria University (Toronto, Ont.). Bursar's Office fonds
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Victoria University (Toronto, Ont.). Bursar's Office fonds

  • CA ON00357 2001
  • Fonds
  • 1831-2023

Fonds consists of the records from the Upper Canada Academy and the period when Victoria University (formerly College) was situated in Cobourg. It includes records of the Academy Treasurer, John Beatty and of the Bursars/Treasurers, John Potts and George Cox.

Subsequent records are from the Bursars of Victoria University:
W.J. Little (1932-1951)
W.C. James (1951-1963)
F.C. Stokes (1963-1985)
Larry Kurtz (1985-2003)
David Keeling (2004-2009)
Ray deSouza (2009-2023)
Kenneth Chan (2023-Present)

Victoria University (Toronto, Ont.). Bursar's Office

Records related to buildings and grounds

The Bursar's responsibilities with regard to property were initially the insurance of buildings and their contents. However, as the need for regular income became more urgent and evident, and as the University expanded and required more buildings, the Bursar's work likewise increased. The Bursar became responsible for the legal negotiations and accounting over purchases, sales and leases; and the supervision and funding of alterations and renovations and the construction of new buildings. Along with this, the Bursar dealt with property tax as the University was only exempt from this in respect to its property used for academic purposes.

Series consists of correspondence, studies, reports, appraisals, financial administration, agreements, plans, specifications and other records relating to the planning, expansion, renovating, maintenance, repair and construction work on campus buildings and grounds, as well as the establishment and funding of Victoria Theatre, the Isabel Bader Theatre, and the Vic Tennis Club.

The records related to the Vic Tennis Club are available in sub-series 1.
The architectural drawings and plans are available in series 23.

Records related in finance and investments

Series consists of records related to the University's finances and investments. Included are account books and ledgers, financial journals, financial daybooks, cash books, subscription books for fund raising, and other financial record books. Also includes some miscellaneous financial records as well as those related to the Pension Plan, annual financial statements and reports, procedure manuals, and budgets as well as financial oversight of student organizations.

Also consists of correspondence, minutes and articles relating to social responsibility in investments for the United Church of Canada and affiliated or related institutions, as well as policies and guidelines for investments and endowment spending.

Records relating to staff and human resources

Series consists of correspondence, personnel position descriptions, salaried job positions and other records relating to salaries, insurance schemes and pensions of all the staff at the University, 1940-1990; personnel files, including pension material, 1932, 1955-2005; and salaried position descriptions, reviews and related correspondence and other records, 1989-2008.

Also contains one sub-series with records related to Health and Safety

Records related to real estate

Series consists of correspondence, leases and other legal agreements, court documents, surveys, deeds, mortgage records, sketches, financial and other records, 1871-2009, relating to the administering of properties owned by Victoria and not used for academic purposes, and for maintaining Victoria's interest in property developments which affected the University. The records relate to insurance, including liability, and the planning and development, management and leasing, acquisition and sales of property, taxes, property disputes and litigation.

The architectural plans and drawings have been separated into Series 23.

The Bursar's responsibilities with regard to property were initially the insurance of buildings and their contents. However, as the need for regular income became more urgent and evident, and as the University expanded and required more buildings, the Bursar's work likewise increased. The Bursar became responsible for the legal negotiations and accounting over purchases, sales and leases; and the supervision and funding of alterations and renovations and the construction of new buildings. Along with this the Bursar dealt with property tax as the University was only exempt from this in respect to its property used for academic purposes.

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