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Victoria University (Toronto, Ont.). Bursar's Office fonds
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Victoria University (Toronto, Ont.). Bursar's Office fonds

  • CA ON00357 2001
  • Fonds
  • 1831-2023

Fonds consists of the records from the Upper Canada Academy and the period when Victoria University (formerly College) was situated in Cobourg. It includes records of the Academy Treasurer, John Beatty and of the Bursars/Treasurers, John Potts and George Cox.

Subsequent records are from the Bursars of Victoria University:
W.J. Little (1932-1951)
W.C. James (1951-1963)
F.C. Stokes (1963-1985)
Larry Kurtz (1985-2003)
David Keeling (2004-2009)
Ray deSouza (2009-2023)
Kenneth Chan (2023-Present)

Victoria University (Toronto, Ont.). Bursar's Office

Records related in finance and investments

Series consists of records related to the University's finances and investments. Included are account books and ledgers, financial journals, financial daybooks, cash books, subscription books for fund raising, and other financial record books. Also includes some miscellaneous financial records as well as those related to the Pension Plan, annual financial statements and reports, procedure manuals, and budgets as well as financial oversight of student organizations.

Also consists of correspondence, minutes and articles relating to social responsibility in investments for the United Church of Canada and affiliated or related institutions, as well as policies and guidelines for investments and endowment spending.

Account Book

Accounts with staff and students, 1839-1846
Account of "Books Sold by H. Biggar" (Treasurer), 1846-1848
Blotter for inventory, [ca. 1858]
Vouchers for food, fuels, dry goods, chemicals, drugs, labour, etc., 1858-1860
Account with Richard Davey for meat, 1859-1860.
Account and inventory of books, 1846-1848
"Notes given on subscriptions to U.C. [Academy]", n.d.

[Cash Book?]

Upper Canada Academy/Victoria College in account with Robert Webster, 1841-1844, and with Mrs. Sarah Webster, 1844-1846 (food, dry goods, chemicals, garden supplies, hired help, etc.)
"General Inventory of Furniture, Goods, etc. May 1858"
Cash debits and credits, 1858-1862
"Inventory of Boarding Hall Furniture August 26th 1862"

Records related to general administration

Series consists of general administrative files of the Bursar's office, general correspondence files, 1846–1984; and files containing correspondence, reports, notes, flow charts and other records regarding administrative restructuring and business with other senior administrative officers. Also contains records of activities and functions of which the Bursar was involved, including the oversight of Book Bureau, etc.

Daybook

Alphabetical index to names
Account book for book sales, 1849-1851
[Daybook?], 1857-1859
[Daybook for Boarding Hall?], 1858-1862
Subscriptions for a monument to Rev. Wm. Case, 1876
"Educational Collections", 1878
"Boarders Names", 1858-1862

Ledger

Alphabetical index to names
Accounts debited and credited, 1850-1853
Scholarships, 1852-1856
Furniture, 1855-1857
Victoria College (debit) and Contra (credit), 1853-1857
"Rev. John Ryerson Treasurer in account with Victoria College", 1857 (also 1851-1852 at end of vol.)
"Conference Students Appropriations", 1877-1878.
Accounts for Room Rental, Wood, Oil, Science Dep't Tables, 1875-1886

Daybook

Daybook, 1857-1859
Accounts for Boarding Hall, Servants Wages, foods, wood, 1859-1862
"College Loans", 1874-1878
"Subscriptions for Repairs and erecting new Buildings", 1874-1877
"Building Fund Disbursements", 1876-1878

Records related to real estate

Series consists of correspondence, leases and other legal agreements, court documents, surveys, deeds, mortgage records, sketches, financial and other records, 1871-2009, relating to the administering of properties owned by Victoria and not used for academic purposes, and for maintaining Victoria's interest in property developments which affected the University. The records relate to insurance, including liability, and the planning and development, management and leasing, acquisition and sales of property, taxes, property disputes and litigation.

The architectural plans and drawings have been separated into Series 23.

The Bursar's responsibilities with regard to property were initially the insurance of buildings and their contents. However, as the need for regular income became more urgent and evident, and as the University expanded and required more buildings, the Bursar's work likewise increased. The Bursar became responsible for the legal negotiations and accounting over purchases, sales and leases; and the supervision and funding of alterations and renovations and the construction of new buildings. Along with this the Bursar dealt with property tax as the University was only exempt from this in respect to its property used for academic purposes.

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