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Archival description
Victoria University (Toronto, Ont.). Bursar's Office fonds Series
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Records related to buildings and grounds

The Bursar's responsibilities with regard to property were initially the insurance of buildings and their contents. However, as the need for regular income became more urgent and evident, and as the University expanded and required more buildings, the Bursar's work likewise increased. The Bursar became responsible for the legal negotiations and accounting over purchases, sales and leases; and the supervision and funding of alterations and renovations and the construction of new buildings. Along with this, the Bursar dealt with property tax as the University was only exempt from this in respect to its property used for academic purposes.

Series consists of correspondence, studies, reports, appraisals, financial administration, agreements, plans, specifications and other records relating to the planning, expansion, renovating, maintenance, repair and construction work on campus buildings and grounds, as well as the establishment and funding of Victoria Theatre, the Isabel Bader Theatre, and the Vic Tennis Club.

The architectural drawings and plans are available in sub-series 1
The records related to the Vic Tennis Club are available in sub-series 2.

Records related in finance and investments

Series consists of records related to the University's finances and investments. Included are account books and ledgers, financial journals, financial daybooks, cash books, subscription books for fund raising, and other financial record books. Also includes some miscellaneous financial records as well as those related to the Pension Plan, annual financial statements and reports, procedure manuals, and budgets as well as financial oversight of student organizations.
Also consists of correspondence, minutes and articles relating to social responsibility in investments for the United Church of Canada and affiliated or related institutions, as well as policies and guidelines for investments and endowment spending.

Records related to events

Series consists of correspondence, programs, guest lists and other records relating to special events, predominantly installations, 1931–1981. Series also consists of addresses, statistics and other records relating to a one-day open conference entitled “Give Us This Day,” 1981.

Records relating to archives

Series consists of correspondence, reports, draft agreements, discussion papers relating to the location of the Archives; budget and staffing proposals, and records relating to construction, maintenance and renovations, 1953-1986; and correspondence, reports, financial records, minutes, notes, statistics and other records relating to the termination of the United Church archives from the University, 2004-2009

Records related to real estate

Series consists of correspondence, leases and other legal agreements, court documents, surveys, deeds, mortgage records, sketches, financial and other records, 1871-2009, relating to the administering of properties owned by Victoria and not used for academic purposes, and for maintaining Victoria's interest in property developments which affected the University. The records relate to insurance, including liability, and the planning and development, management and leasing, acquisition and sales of property, taxes, property disputes and litigation.

The architectural plans and drawings have been separated into Sub-Series 1.

The Bursar's responsibilities with regard to property were initially the insurance of buildings and their contents. However, as the
need for regular income became more urgent and evident, and as the University expanded and required more buildings, the Bursar's work likewise increased. The Bursar became responsible for the legal negotiations and accounting over purchases, sales and leases; and the supervision and funding of alterations and renovations and the construction of new buildings. Along with this the Bursar dealt with property tax as the University was only exempt from this in respect to its property used for academic purposes.

Records related to general administration

Series consists of general administrative files of the Bursar's office, general correspondence files, 1846–1984; and files containing correspondence, reports, notes, flow charts and other records regarding administrative restructuring and business with other senior administrative officers. Also contains records of activities and functions of which the Bursar was involved, including the oversight of Book Bureau, etc.

Records relating to staff and human resources

Series consists of correspondence, personnel position descriptions, salaried job positions and other records relating to salaries, insurance schemes and pensions of all the staff at the University, 1940-1990; personnel files, including pension material, 1932, 1955-2005; and salaried position descriptions, reviews and related correspondence and other records, 1989-2008.

Also contains one sub-series with records related to Health and Safety

Records relating to art holdings and artifacts

Series consists of lists of works of art owned by Victoria, with valuations; correspondence relating to insurance coverage and claims, arrangements for the loan of paintings for exhibition; correspondence with artists concerning exhibitions and commissions; and records relating to the Picture Loan Society and Portraits Committee. Series also consists of correspondence and lists relating to donations and loans of artefacts, including the machine gun of Thain W. MacDowell and records relating to the removal of the iron-creek meteorite from the Royal Ontario Museum to the Alberta Provincial Museum. Series also contains correspondence and other records relating to the commissioning of the design of the Prince Philip Medal in 1963.