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Archival description
Victoria University Archives Subseries
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Minutes and related records of the Board of Regents

Sub-series consists of the minutes and related records of the Board of Regents of Victoria University. In the earlier records, university federation is a dominant subject as well as the move from Cobourg to Toronto . Also included are the minutes of other committees, including the executive committee, and a building committee concerned with women's residences, and minutes of a special meeting concerning the University Bill.

Currently the Board of Regents meets four times a year, which includes a Strategy Day

Administration and General Files

Sub-series consists of ongoing subject and correspondence files for the activities and responsibilities of the Registrar's Office, including provision of services, creation of policies and procedures, office administration, participation in associations and discussions with University of Toronto Faculty of Arts and Science, campus, office and program planning, attendance at conferences and meetings, financial activities, and program reviews.

Records include reports, correspondence, planning documents, statistics, mail-outs, correspondence, forms, etc.

Sub-series also contains correspondence with the Department of Veteran Affairs about students who served in WWII.

Records of Francis Huston Wallace

Sub-series consists of correspondence re an appointment to Faculty, 1912; outgoing general correspondence arranged chronologically then alphabetically, 1913-1918; correspondence from Leipzig, 1903-1927; memoranda of rules, decisions and other matters, 1901-1919; sermon and address delivered at Victoria, 1920; agenda for incoming Dean August 1920; historical sketch of Faculty, [1920?]; list of books in personal library, prayers, and essay; and statement from students on his retirement, 1920

Wallace, Francis Huston

Records related to Admissions, Enrolment and Graduation

Sub-series consists of records related to admissions, enrollment, student registration, and graduation. Includes recruitment of students, petitions from students, complaints and discipline issues, applications to graduate, etc. Records cover planning, administration, statistical analysis, and interactions with students.

General correspondence of Nathanael Burwash

This series consists of a copybook of Burwash's outgoing correspondence arranged chronologically and indexed by surname of correspondent at the beginning of the volume. The letters deal with a variety of financial and academic matters relating to Victoria University, most notably the raising of funds for the new Birge-Carnegie Library.

Records relating to scholarships

Sub-series consists of files re Alumni funds, 1926-1952, Living Endowment Fund, 1952-1981, Victoria Women's Association, 1950-1986; general files containing acknowledgements, donors' letters, and other material re various funds, 1929-1986, and files re individual funds, 1935-1985; receipt books containing lists of awards, their values, and students' signatures, 1908-1963 ; and financial records re Living Endowment Fund, 1952-1962.

Registers and Marks

Sub-series includes records of Union Theological College and consists of register of students marks, 1913-1931; student register, 1920-1929; record of probationers, [192-]; student examination records, 1927-1928; registration cards for the following students: Theology, 1927-1928 to 1929-1930, 1931-1932 to 1965-1966, 1967-1968 to 1970-1971; occasional/special 1928-1929 to 1968-1969 (incomplete); medical/missionary, 1928-1929 to 1931-1932; postgraduate, 1928-1929; Bachelor of Divinity graduate course, 1940-1941 to 1947-1948; Bachelor of Religious Education, 1954-1955 to 1965-1966, 1967-1968 to 1968-1969; Graduate Studies student cards 1951-1963; registration cards of Theology students; and student examination records from Knox College, 1922-1927.

Student registration cards include: name, address, course, home address, Presbytery, Conference, year of study, church attended in Toronto, courses taken (no marks), degree.

General correspondence of Richard P. Bowles

The letters in this series touch upon virtually every aspect of university life and illustrate the wide-ranging nature of the President's duties during this era. In addition to being concerned with financial and administrative matters such as the sale and rental of property, the creation and maintenance of physical plant, staff appointments and salaries, scholarships and bursaries, changes in the internal governing structure of the University and, of course, fund-raising during a time of economic stringency, Richard Bowles was responsible for both the creation and implementation of educational policy in light of Victoria's on-going relationships with the United Church of Canada and the University of Toronto. There is considerable material relating to curriculum, especially the shape of theological education.

While Bowles provided strong leadership to the Victoria community, he was sometimes frustrated by the demands of his office: "'The more I write theology and read books, the bigger the grudge I develop toward executive and administrative duties of the kind which necessarily fall upon the President of this institution.'" [Sissons, 295] Yet, despite rising enrolment figures, one cannot help but be struck by the intimacy which still characterized the President's relationship with Victoria students and alumni. Bowles frequently gave both personal and academic advice to students and wrote detailed and knowledgeable letters of recommendation for graduates. While both the First World War and Church Union are referred to in the letters in this series, the tremendous impact of these two events on life at Victoria does not emerge as clearly as one might have expected.

Special Events

Sub-series consists of records related to the Registrar's involvement in the hosting, planning and attendance of special events including awards dinners, receptions, and celebrations. Includes speeches given by the Registrar at these events, as well as correspondence, reports, etc.

Student Files

Sub-series consists of files of individual students (Basic Degree and Advanced Degree) who attended Emmanuel College, 1928-2000. Files may include the following: transcripts of marks, student record cards (including marks), correspondence of the registrar, Principal and faculty members (including letters of recommendation), application forms, evaluation reports, obituaries, clippings, registration forms, examination results, and financial records re loans, bursaries and other matters.

Records of the Chairman of the Board

Sub-series consists of the records of past chairmen of the Board of Regents including, A.E. Ames, Leopold Macaulay, Wilfred C. James, Dennis Lane, David Pretty and Ruth Alexander. Includes correspondence, applications, records regarding search committees, appointments and installations, property agreements, the Victoria University Act, federation, etc.

Chairman of the Board of Regents of Victoria University

Records of the Plans and Building Committee

Sub-series consists of the Secretary’s correspondence, reports, and financial records re the design, construction, and furnishing of the buildings, 1928–1932; correspondence of the Committee Chairman, 1928–1932; correspondence, proposals, and architectural designs and plans for women's’ residences, 1927–1930.

Victoria University (Toronto, Ont.). Board of Regents Plans and Building Committee

Student Files - Deceased as of 2003

Sub-series consists of files of individual students who attended Emmanuel College, 1928-1991, and who are deceased as of 2003. Files may include the following: transcripts of marks, student record cards (including marks), correspondence of the registrar, Principal and faculty members (including letters of recommendation), application forms, evaluation reports, obituaries, clippings, registration forms, examination results, and financial records re loans, bursaries and other matters.

Records of the Campaign Committee

Sub-series consists of minutes of the first Campaign Committee, the Special Names Committee / Special Subscription Committee and joint meeting minutes of the two. Also consists of records relating to the Campaign Fund (including appeal letters by Margaret Addison. Sub-series also consists of records of the later Campaign Committee which oversaw the "Renewing the Heritage" Campaign which coincided with the Sesquicentennial Celebration in 1986.

Victoria University (Toronto, Ont.). Board of Regents Campaign Committee

Records of the Installation Committee

Sub-series includes invitations, programmes, copies of speeches given at the events, minutes of the Committee to Arrange for the Installation of Dr. Wallace as Chancellor (Installation Committee) and reports re arrangement for the events. Also includes greetings received re Installation of Chancellor Wallace.

Victoria University (Toronto, Ont.). Board of Regents Installation Committee

General correspondence of Edward Wilson Wallace

The subject matter of the letters in this series reflects both the administrative and ceremonial duties performed by Wallace in his dual role as President and Chancellor.

It was during Wallace's tenure that the daily administration of Victoria and Emmanuel Colleges became the province of their Principals (called Deans between 1944 and 1951), leaving the President responsible for "general oversight with special emphasis on finance and relations with the Church and the public." [Sissons, 307] The financial difficulties engendered by the depression are manifestly evident in the correspondence--in terms of both long-range planning and the daily running of the University. Letters deal with property, salaries, appointments, curriculum, the granting of honorary degrees, scholarships and bursaries, convocations, and other functions of both a social and academic nature, the nature of Victoria's relationship with the United Church, the University of Toronto and other educational and church-related institutions.

Like Bowles' correspondence, Wallace's letters demonstrate a strong personal commitment to the students at Victoria--letters of advice and recommendation are common. Again, the letters provide considerable insight into the spiritual, educational and philosophical views of the President. Because Wallace had spent twenty-three years in missionary and educational work in China before taking on the Presidency, the series contains a great deal of material relating to overseas missions, particularly the West China Union University. Wallace's term was plagued by his ill-health: in 1933 he developed cancer and was forced to take an extended leave; a recurrence of the disease in 1940 led to a second leave and his resignation the following year.

During both these periods, his duties were assumed by the Principal of Victoria College, Walter T. Brown. As a result, some correspondence relating to the President's Office for 1939-1940 is located with the correspondence of the Victoria College Principal, 1932-1941 (Accession No. 1987.067V).

Records of the Budget Committee

Series consists of annual budgets for operating and capital expenditures of Victoria University. Early budgets were prepared by the Finance Committee. Series also consists of the minutes, copies of budget and reports, and related records of the Budget Committee (sub-committee and standing committee).

Victoria University (Toronto, Ont.). Board of Regents Budget Committee

Records related to the Centenary

Sub-series consists of reports, correspondence and notes of the Centenary Committee and it's sub-committees. Includes class lists, registration lists, clippings, pamphlets, and other material related to the Centenary, including records related to the Pilgrimage to Cobourg that was planned as a celebration of the Centenary. The sub-series also contains an Illuminated address given to King Edward VIII by the University on the occasion of its centennial that expresses gratitude for the Royal Charter granted in 1836 and renews a declaration of loyalty to the Crown; it is signed by the Chancellor and the Board of Regents. Also consists of a letter from the Board of Regents to King George V.

Victoria University (Toronto, Ont.). Centenary Committee

Correspondence files of Principal Brown

Correspondents include: College faculty; Victoria and University of Toronto administrative staff; students; parents and ministers of students; alumni; staff of other academic institutions in Canada and the U.S.A.; United Church ministers and denominational officials; church members seeking advice or recommendations; magazine and journal editors; personal friends and family of Brown.

Subjects of the correspondence include: faculty hiring, promotion and salaries; student marks, appeals, discipline, financial support, and recommendations for graduate schools, scholarships, and jobs; searches for academic appointments; fundraising; requests for articles; requests for speaking and preaching; work on United Church boards and committees, especially relating to a report on "Christianizing the Social Order" and church publications. Many documents reflect Brown's personal philosophy of higher education.

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