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Student records

Sub-series includes records of Union Theological College and consists of register of students marks, 1913-1931; student register, 1920-1929; record of probationers, [192-]; student examination records, 1927-1928; registration cards for the following students: Theology, 1927-1928 to 1929-1930, 1931-1932 to 1965-1966, 1967-1968 to 1970-1971; occasional/special 1928-1929 to 1968-1969 (incomplete); medical/missionary, 1928-1929 to 1931-1932; postgraduate, 1928-1929; Bachelor of Divinity graduate course, 1940-1941 to 1947-1948; Bachelor of Religious Education, 1954-1955 to 1965-1966, 1967-1968 to 1968-1969; Graduate Studies student cards 1951-1963; registration cards of Theology students; and student examination records from Knox College, 1922-1927.

Student registration cards include: name, address, course, home address, Presbytery, Conference, year of study, church attended in Toronto, courses taken (no marks), degree.

Student files

Sub-series consists of files of individual students who attended Emmanuel College, 1928-1991, and who are deceased as of 2003; and Basic Degree and Advanced Degree graduates, who attended 1928 - 2000. Files may include the following: transcripts of marks, student record cards (including marks), correspondence of the registrar, Principal and faculty members (including letters of recommendation), application forms, evaluation reports, obituaries, clippings, registration forms, examination results, and financial records re loans, bursaries and other matters.

Administration and General Files

Sub-series consists of ongoing subject and correspondence files for the activities and responsibilities of the Registrar's Office, including provision of services, creation of policies and procedures, office administration, participation in associations and discussions with University of Toronto Faculty of Arts and Science, campus, office and program planning, attendance at conferences and meetings, financial activities, and program reviews.

Records include reports, correspondence, planning documents, statistics, mail-outs, correspondence, forms, etc.

Sub-series also contains correspondence with the Department of Veteran Affairs about students who served in WWII.

Records related to Admissions, Enrolment and Graduation

Sub-series consists of records related to admissions, enrollment, student registration, and graduation. Includes recruitment of students, petitions from students, complaints and discipline issues, applications to graduate, etc. Records cover planning, administration, statistical analysis, and interactions with students.

Special Events

Sub-series consists of records related to the Registrar's involvement in the hosting, planning and attendance of special events including awards dinners, receptions, and celebrations. Includes speeches given by the Registrar at these events, as well as correspondence, reports, etc.

Records related to the Board and Senate

Sub-series consists of records related to the Registrar's activities in relation to the Board of Regents and the Senate of Victoria University. The Registrar is involved in the elections of both bodies and acts as the secretary to the Senate. Records relate to the administration of elections, participation in Senate committees, annual reports and statistics summaries presented to the Board and Senate as well as correspondence.

Correspondence files of Principal Brown

Correspondents include: College faculty; Victoria and University of Toronto administrative staff; students; parents and ministers of students; alumni; staff of other academic institutions in Canada and the U.S.A.; United Church ministers and denominational officials; church members seeking advice or recommendations; magazine and journal editors; personal friends and family of Brown.

Subjects of the correspondence include: faculty hiring, promotion and salaries; student marks, appeals, discipline, financial support, and recommendations for graduate schools, scholarships, and jobs; searches for academic appointments; fundraising; requests for articles; requests for speaking and preaching; work on United Church boards and committees, especially relating to a report on "Christianizing the Social Order" and church publications. Many documents reflect Brown's personal philosophy of higher education.

General subject/correspondence files

Sub-series consists of files relating to a variety of subjects/correspondents such as studies/surveys, scholarships/awards, installations (Principal's), grants/funding, lectures, senior administrators, Victoria University committees and reunion dinners as well as subject files on academic courses, enrollment programming and departments.

Files on teaching staff (general categories)

Sub-series consists of files labelled with a variety of general categories. Some of the older files (1944-1957) are organized alphabetically by the initial letter of staff surnames. The newer files (1957-1969) have their contents organized chronologically by date of item. The remaining staff files (1945-1959) are subtitled "Miscellaneous", "Retired or Resigned", and "Sessional". Many files in the sub-series contain confidential information on hiring, salaries and promotion. Other subjects include teaching assignments, sessional appointments, requests for academic leave, and support for study abroad.

Fellows of Victoria College

Fellows of Victoria College were appointed from the larger U. of T. community to expand the academic and cultural life of the College. They participated in ways both formal (e.g. public lectures) and informal (e.g. presence in Senior Common Room), and received an honorarium, High Table privileges and office space on campus. Junior Fellows were senior graduate students who provided course and career counseling as well as some tutoring to Vic students.

Sub-series consists of files on the nomination, appointment and remuneration of Fellows; changes in the appointment of Fellows after 1982; and a single file on the selection of Junior Fellows.

Minutes and other records of Victoria University bodies

Sub-series consists of minutes and other records, 1966-2005, of non-Library Victoria University bodies, including the Margaret Ray and Florence Pratt Committee, Archives Management Committee, Committees of Emmanuel College Council, President's Advisory Committee on Staff Relations, Victoria College Council, the Board of Regents, the Senate, and the President’s Office, 1966–1999.

General papers

Sub-series consists of files containing predominantly correspondence, which reflects Dr. Love’s various activities as part of the Victoria University /University of Toronto community, including interaction with the administration, the English Department, the Writer-in-Residence program and the Margaret Ray and Florence Pratt Award committee.

Teaching material

Series consists of teaching/lecture notes, bibliographies, test/exam questions, class lists, marks, research material, class schedules, essay topics, letters of recommendation, student reports, evaluations, tutorials material, and PhD orals material, 1949–1994.

Senior Tutor records

Series consists of correspondence, reports, evaluations, class lists and other records re the administration and discipline of the men’s student residences, 1950–1961.

Bible course

Sub-series consists of records relating to Johnston's teaching of the Bible course at Victoria College, 1961-2008, including course outlines, assignment descriptions, lecture notes, and some student work and information.

Chaucer course

Sub-series consists of records relating to Johnston's teaching of the course on Chaucer, 1959-2004, including assignment and test sheets, lecture notes, and bibliographies.

Graduate courses

Sub-series consists of records relating to Johnston's teaching of graduate courses, 1976-2005, including course syllabi, handouts, lecture notes, and bibliographies.

General records

Sub-series consists of incoming and outgoing correspondence, contact lists, and working records relating to obtaining permission to publish Frye material in the various volumes, 1994-2009; records re financial arrangements/funding, 1993-2011; articles, correspondence and other records relating to publicity, 1991-2009, and reviews from newspapers and literary/academic journals, 1996-2010.

Records of the General Editor

Subseries consists of correspondence/subject files of the General Editor Alvin Lee, 1995-2011, containing incoming/outgoing correspondence and accompanying material with Associate Editor Jean O'Grady, and with individual Collected Works editors, editorial assistants and others regarding primarily the creation and publication of the various volumes; may also include personnel material, and records relating to conferences and other non-Collected Works Frye matters

Records of the Associate Editor

Sub-series consists of records of Associate Editor, Jean O'Grady, 1992-2011, including incoming/outgoing correspondence, notes, lists, reports, schedules and other records relating to Collected Works matters such as personnel, editing, annotation, style, the Frye estate, research, planning/progress of work, and Frye material not included for publication; incoming/outgoing correspondence, reports, revisions, and editorial notes relating to individual volumes; and incoming/outgoing correspondence/subject files with/about editors, research/editorial assistants and others (includes John Robson correspondence.)

Other events

Sub-series consists of 168 audio cassettes and 9 videocassettes from other assorted events, talks, and retreats given by l'Arche International. These cassettes do not explicitly fit into the other series in the l'Arche International collection. They have been arranged according to the type of event whenever possible. Sub-series also includes a binder which functioned as a catalogue of the majority of the cassettes that were housed at l'Arche Daybreak. This binder reflects many of the same series, and is located in box 56.

Speakers

Sub-series consists of 398 audio cassettes and 6 videocassettes featuring individual speakers. In some cases, the events are unknown, and the speaker was the most distinguishable characteristic for that cassette. The sub-series is arranged alphabetically by speaker. Some speakers include Gordon Cosby, Mary Cosby, Jean Vanier, Therese Vanier. There are many more speakers.

Membership and Board of Directors' meetings

Sub-series consists of notification of meetings, agendas, minutes, reports from committees (including budgets and other financial statements), proposals, forms updating the officers and directors, and other materials prepared for meetings of the New Catholic Times membership, including the annual meeting of the Board of Directors.

From 1976 to 1989, members referred to themselves as "the collective" and meetings, held approximately bi-weekly, were called Collective meetings. The annual meeting of the Board of Directors usually occurred in January or February. Records for Collective meetings for the years 1978 and 1979 are absent, as indicated on post-it notes in the records for 1980 and 1977. From 1990 on, members referred themselves as "the membership" and Membership meetings were held twice a year, with the business conducted at the fall meeting. Records for membership meetings after 1999 do not exist, though see sub-series 2 for records pertaining to meetings of the Publishing Group.

Publishing Group meetings

Sub-series consists of agendas, minutes, reports (including budgets and other financial statements), proposals, and other material prepared for meetings of the Publishing Group from 1990 to 2006. Records for the year 2000 do not exist. After the corporation's structural reorganization in 1990, the members of the corporation elected approximately 10 people from within the membership to form the Publishing Group, which met with the editor of the Catholic New Times about ten times per year to oversee all aspects of the production of the newspaper.

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