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Archival description
Victoria University Archives Subseries
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Minutes and other records of Victoria University bodies

Sub-series consists of minutes and other records, 1966-2005, of non-Library Victoria University bodies, including the Margaret Ray and Florence Pratt Committee, Archives Management Committee, Committees of Emmanuel College Council, President's Advisory Committee on Staff Relations, Victoria College Council, the Board of Regents, the Senate, and the President’s Office, 1966–1999.

Records related to the Board and Senate

Sub-series consists of records related to the Registrar's activities in relation to the Board of Regents and the Senate of Victoria University. The Registrar is involved in the elections of both bodies and acts as the secretary to the Senate. Records relate to the administration of elections, participation in Senate committees, annual reports and statistics summaries presented to the Board and Senate as well as correspondence.

Special Events

Sub-series consists of records related to the Registrar's involvement in the hosting, planning and attendance of special events including awards dinners, receptions, and celebrations. Includes speeches given by the Registrar at these events, as well as correspondence, reports, etc.

Records related to Admissions, Enrolment and Graduation

Sub-series consists of records related to admissions, enrollment, student registration, and graduation. Includes recruitment of students, petitions from students, complaints and discipline issues, applications to graduate, etc. Records cover planning, administration, statistical analysis, and interactions with students.

Administration and General Files

Sub-series consists of ongoing subject and correspondence files for the activities and responsibilities of the Registrar's Office, including provision of services, creation of policies and procedures, office administration, participation in associations and discussions with University of Toronto Faculty of Arts and Science, campus, office and program planning, attendance at conferences and meetings, financial activities, and program reviews.

Records include reports, correspondence, planning documents, statistics, mail-outs, correspondence, forms, etc.

Sub-series also contains correspondence with the Department of Veteran Affairs about students who served in WWII.

General correspondence of Nathanael Burwash

This series consists of a copybook of Burwash's outgoing correspondence arranged chronologically and indexed by surname of correspondent at the beginning of the volume. The letters deal with a variety of financial and academic matters relating to Victoria University, most notably the raising of funds for the new Birge-Carnegie Library.

General correspondence of Richard P. Bowles

The letters in this series touch upon virtually every aspect of university life and illustrate the wide-ranging nature of the President's duties during this era. In addition to being concerned with financial and administrative matters such as the sale and rental of property, the creation and maintenance of physical plant, staff appointments and salaries, scholarships and bursaries, changes in the internal governing structure of the University and, of course, fund-raising during a time of economic stringency, Richard Bowles was responsible for both the creation and implementation of educational policy in light of Victoria's on-going relationships with the United Church of Canada and the University of Toronto. There is considerable material relating to curriculum, especially the shape of theological education.

While Bowles provided strong leadership to the Victoria community, he was sometimes frustrated by the demands of his office: "'The more I write theology and read books, the bigger the grudge I develop toward executive and administrative duties of the kind which necessarily fall upon the President of this institution.'" [Sissons, 295] Yet, despite rising enrolment figures, one cannot help but be struck by the intimacy which still characterized the President's relationship with Victoria students and alumni. Bowles frequently gave both personal and academic advice to students and wrote detailed and knowledgeable letters of recommendation for graduates. While both the First World War and Church Union are referred to in the letters in this series, the tremendous impact of these two events on life at Victoria does not emerge as clearly as one might have expected.

General correspondence of Edward Wilson Wallace

The subject matter of the letters in this series reflects both the administrative and ceremonial duties performed by Wallace in his dual role as President and Chancellor.

It was during Wallace's tenure that the daily administration of Victoria and Emmanuel Colleges became the province of their Principals (called Deans between 1944 and 1951), leaving the President responsible for "general oversight with special emphasis on finance and relations with the Church and the public." [Sissons, 307] The financial difficulties engendered by the depression are manifestly evident in the correspondence--in terms of both long-range planning and the daily running of the University. Letters deal with property, salaries, appointments, curriculum, the granting of honorary degrees, scholarships and bursaries, convocations, and other functions of both a social and academic nature, the nature of Victoria's relationship with the United Church, the University of Toronto and other educational and church-related institutions.

Like Bowles' correspondence, Wallace's letters demonstrate a strong personal commitment to the students at Victoria--letters of advice and recommendation are common. Again, the letters provide considerable insight into the spiritual, educational and philosophical views of the President. Because Wallace had spent twenty-three years in missionary and educational work in China before taking on the Presidency, the series contains a great deal of material relating to overseas missions, particularly the West China Union University. Wallace's term was plagued by his ill-health: in 1933 he developed cancer and was forced to take an extended leave; a recurrence of the disease in 1940 led to a second leave and his resignation the following year.

During both these periods, his duties were assumed by the Principal of Victoria College, Walter T. Brown. As a result, some correspondence relating to the President's Office for 1939-1940 is located with the correspondence of the Victoria College Principal, 1932-1941 (Accession No. 1987.067V).

General correspondence of Walter T. Brown

While it contains material very similar to that found in the general correspondence files of Brown's predecessors, the series is smaller in size than the previous two, reflecting the fact that the bulk of Brown's correspondence is to be found in the general and specialized subject files which form separate series. The letters discuss fund-raising and finances, as well as more academic matters such as appointments and curriculum. Under the Victoria University Act of 1944, the offices of President and Chancellor were separated for the first time since 1884, reflecting the increasingly onerous administrative duties of the President. Brown and his successors as President relinquished some of their ceremonial functions in favour of the title of Vice-Chancellor. Brown's presidency was ground-breaking in another sense as well: although trained in theology, he was the first layman to hold the position. Victoria's relationship with the United Church, nevertheless, continued to be of vital importance. Brown's term of office was a stressful one, encompassing as it did severe financial deficits requiring careful economy and aggressive fund-raising, the disruption of the Second World War, and then the strain placed upon Victoria's physical and human resources by booming enrollment in the immediate post-war years. Despite these heavy demands, Brown continued the policy of his predecessors in becoming personally acquainted with every student at Victoria and Emmanuel.

Records relate to fund raising, finances, curriculum, appointments, and the disruption of the Second World War

General correspondence of Walter T. Brown and Harold Bennett

Sub series consists of correspondence, 1949–1950, which deals with a range of academic and administrative matters, and includes material relating to the illness of Walter T. Brown, which led to Harold Bennett acting on an interim basis as President.

A severe cerebral hemorrhage in January 1949 so impaired Brown's general health and, specifically, his power of speech that he was unable to perform his duties and consequently retired at the end of June. Until the appointment of a new President in 1950, the office was held on an acting basis by Harold Bennett, then Dean of Victoria College. The series, while very small, resembles the general correspondence of other Presidents in the range of its subject matter, with the addition that much of it deals with Brown's illness.

General correspondence of A.B.B. Moore

Sub series consists of correspondence, 1956–1963, which includes letters of recommendation for Victoria students and graduates, personal letters, and invitations.

Unfortunately, Moore's general correspondence files for the years from 1950 to 1955 and from 1964 to 1970 are not in this series; this gap is somewhat compensated for by the fact that the bulk of the correspondence generated during Moore's term of office was stored in the general and specific subject files which form separate series. Perhaps because of the more specialized filing system, most of the letters in this series are somewhat more personal in nature than was the case in the general correspondence of Moore's predecessors. The correspondence consists largely of letters of recommendation for Victoria students and graduates; inquiries regarding admission or funding; letters to parents, personal friends, university officials and ministers; invitations to university or church-related events; requests for names of suitable candidates for ministerial and academic postings. Moore's interest in overseas missions is also apparent.

General correspondence of A.B.B. Moore, John E. Hodgetts, Goldwin S. French, and Eva Kushner

Sub series consists of correspondence, 1963–1991, predominantly from the term of Goldwin S. French (1973–1987), including personal letters, letters of recommendation, invitations, and correspondence re miscellaneous issues and events. Includes general correspondence of A.B.B. Moore, John E. Hodgetts, Goldwin S. French, and Eva Kushner.

Fellows of Victoria College

Fellows of Victoria College were appointed from the larger U. of T. community to expand the academic and cultural life of the College. They participated in ways both formal (e.g. public lectures) and informal (e.g. presence in Senior Common Room), and received an honorarium, High Table privileges and office space on campus. Junior Fellows were senior graduate students who provided course and career counseling as well as some tutoring to Vic students.

Sub-series consists of files on the nomination, appointment and remuneration of Fellows; changes in the appointment of Fellows after 1982; and a single file on the selection of Junior Fellows.

Files on teaching staff (general categories)

Sub-series consists of files labelled with a variety of general categories. Some of the older files (1944-1957) are organized alphabetically by the initial letter of staff surnames. The newer files (1957-1969) have their contents organized chronologically by date of item. The remaining staff files (1945-1959) are subtitled "Miscellaneous", "Retired or Resigned", and "Sessional". Many files in the sub-series contain confidential information on hiring, salaries and promotion. Other subjects include teaching assignments, sessional appointments, requests for academic leave, and support for study abroad.

General subject/correspondence files

Sub-series consists of files relating to a variety of subjects/correspondents such as studies/surveys, scholarships/awards, installations (Principal's), grants/funding, lectures, senior administrators, Victoria University committees and reunion dinners as well as subject files on academic courses, enrollment programming and departments.

Correspondence files of Principal Brown

Correspondents include: College faculty; Victoria and University of Toronto administrative staff; students; parents and ministers of students; alumni; staff of other academic institutions in Canada and the U.S.A.; United Church ministers and denominational officials; church members seeking advice or recommendations; magazine and journal editors; personal friends and family of Brown.

Subjects of the correspondence include: faculty hiring, promotion and salaries; student marks, appeals, discipline, financial support, and recommendations for graduate schools, scholarships, and jobs; searches for academic appointments; fundraising; requests for articles; requests for speaking and preaching; work on United Church boards and committees, especially relating to a report on "Christianizing the Social Order" and church publications. Many documents reflect Brown's personal philosophy of higher education.

Records related to the Chancellor and Chancellor's council of Victoria University

The sub-series consists of records related to the search and installation of chancellors as well as congratulatory messages from various institutions to Dr. Sang Chul Lee, Norman Jewison and Dr. Carole Sandra Taylor for being named Chancellors of Victoria University. Also contains records related to the Chancellor's Council and its committees.

Student records

Sub-series includes records of Union Theological College and consists of register of students marks, 1913-1931; student register, 1920-1929; record of probationers, [192-]; student examination records, 1927-1928; registration cards for the following students: Theology, 1927-1928 to 1929-1930, 1931-1932 to 1965-1966, 1967-1968 to 1970-1971; occasional/special 1928-1929 to 1968-1969 (incomplete); medical/missionary, 1928-1929 to 1931-1932; postgraduate, 1928-1929; Bachelor of Divinity graduate course, 1940-1941 to 1947-1948; Bachelor of Religious Education, 1954-1955 to 1965-1966, 1967-1968 to 1968-1969; Graduate Studies student cards 1951-1963; registration cards of Theology students; and student examination records from Knox College, 1922-1927.

Student registration cards include: name, address, course, home address, Presbytery, Conference, year of study, church attended in Toronto, courses taken (no marks), degree.

Student files

Sub-series consists of files of individual students who attended Emmanuel College, 1928-1991, and who are deceased as of 2003; and Basic Degree and Advanced Degree graduates, who attended 1928 - 2000. Files may include the following: transcripts of marks, student record cards (including marks), correspondence of the registrar, Principal and faculty members (including letters of recommendation), application forms, evaluation reports, obituaries, clippings, registration forms, examination results, and financial records re loans, bursaries and other matters.

Records of the Associate Editor

Sub-series consists of records of Associate Editor, Jean O'Grady, 1992-2011, including incoming/outgoing correspondence, notes, lists, reports, schedules and other records relating to Collected Works matters such as personnel, editing, annotation, style, the Frye estate, research, planning/progress of work, and Frye material not included for publication; incoming/outgoing correspondence, reports, revisions, and editorial notes relating to individual volumes; and incoming/outgoing correspondence/subject files with/about editors, research/editorial assistants and others (includes John Robson correspondence.)

Records of the General Editor

Subseries consists of correspondence/subject files of the General Editor Alvin Lee, 1995-2011, containing incoming/outgoing correspondence and accompanying material with Associate Editor Jean O'Grady, and with individual Collected Works editors, editorial assistants and others regarding primarily the creation and publication of the various volumes; may also include personnel material, and records relating to conferences and other non-Collected Works Frye matters

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