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Archival description
Victoria University Archives Series
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Records relating to archives

Series consists of correspondence, reports, draft agreements, discussion papers relating to the location of the Archives; budget and staffing proposals, and records relating to construction, maintenance and renovations, 1953-1986; and correspondence, reports, financial records, minutes, notes, statistics and other records relating to the termination of the United Church archives from the University, 2004-2009

Records of committees concerned with events and celebrations

Series consists of records of committees concerned with events and special occasions including opening of the Emmanuel College building, the retirement of the Chancellor and installation of the new Chancellor, as well as anniversary events for the Centenary and the Sesquicentennial. The series is broken down into sub-series.

Records of the Finance and Property Committee

Series consists of minutes, correspondence, reports, and supporting records of the Finance and Property Committee. Series also contains one file of Minutes from the Financial Management and Planning Committee, the successor of the Finance and Property Committee.

Victoria University (Toronto, Ont.). Board of Regents Finance and Property Committee

Records related to real estate

Series consists of correspondence, leases and other legal agreements, court documents, surveys, deeds, mortgage records, sketches, financial and other records, 1871-2009, relating to the administering of properties owned by Victoria and not used for academic purposes, and for maintaining Victoria's interest in property developments which affected the University. The records relate to insurance, including liability, and the planning and development, management and leasing, acquisition and sales of property, taxes, property disputes and litigation.

The architectural plans and drawings have been separated into Series 23.

The Bursar's responsibilities with regard to property were initially the insurance of buildings and their contents. However, as the need for regular income became more urgent and evident, and as the University expanded and required more buildings, the Bursar's work likewise increased. The Bursar became responsible for the legal negotiations and accounting over purchases, sales and leases; and the supervision and funding of alterations and renovations and the construction of new buildings. Along with this the Bursar dealt with property tax as the University was only exempt from this in respect to its property used for academic purposes.

General subject files

Series consists of correspondence, reports, notes, minutes and other records, 1897-1970, relating to subjects that include the following: the University of Toronto, the United Church of Canada, installations, convocations, honorary degrees, centennial/sesquicentennial celebrations, faculty, financial matters, the Fudger Group, funds, enrollment, scholarships and bursaries, endowments, bequests, fund raising, student activities, residences, University government and legislation, Deans of Men and Women and the Library.

The bulk of the material dates from the 1920s and 1930s and consists of correspondence, minutes, reports, accounts, orders of service, invocations, subscription lists, addresses, and notes. The records deal with a wide variety of subjects: social functions at Victoria, alumni activities, baccalaureate services, memorial services for staff such as Margaret Addison, C.E. Auger, A. J. Bell, A. Gandier, A. L. Langford, A. H. Reynar, F. H. Wallace and noted churchmen like S.D. Chown, regulations and rules governing various aspects of university life, the operation of residences, Victoria's relationship with outside academic bodies such as the Universities of the British Empire and the Association of American Colleges, fund-raising, bursaries, scholarships, bequests, endowments, Victoria's relationship with the United Church of Canada, the founding of Emmanuel College, Victoria's involvement with Union Theological College and Columbian College.

General Subject Files, 1901-1956 (153 cm)

This is one of the largest and most comprehensive series in the collection. Most of the material dates from the 1930s and 1940s, and the records include correspondence, minutes, reports, memoranda, addresses, sermons, orders of service, forms, notes, subscription lists, schedules, statistics, and briefs. From this series one gains a fairly comprehensive picture of the range of activities at Victoria during the first half of the twentieth century and the involvement of the President in university and church affairs. The files provide insight into the changing administrative structure of Victoria and the developments in its relationship with both the University of Toronto and the United Church of Canada during this period. The files of the Board of Christian Education (later the Board of Colleges and Secondary Schools) are especially valuable in defining the shape of university-church relations. There is material relating to various public lecture series, convocations, installations, and the granting of honorary degrees. The planning, publicity, and execution of the academic and social aspects of Victoria's centennial celebrations are outlined. There are personnel files on professors and the departmental files in this series contain correspondence relating primarily to new faculty appointments (e.g. letters of recommendation). There is a significant amount of statistical material on university finances, examination results, and enrolment. The spiritual life of the faculty and students emerges in connection with the chapel services, retreats and the May Mission. Victoria's involvement in spiritual outreach to the community is displayed in the records of the Fudger group, a group of faculty, ministers and business and professional men who met monthly between 1924 and 1955 to discuss "the practical application of Christian principles in the world." Financial concerns are a dominant theme in many of the records: scholarships, bursaries, endowments, bequests, aid to church students, and, of course, fund-raising through regular appeals to the alumni, field days in local congregations and national campaigns. The finances, administration, and physical plant of the library and residences are discussed in some detail. There are some files which contain records detailing aspects of Victoria's history, and others, such as that dealing with the question of Japanese and German students at the university during the Second World War, that provide some interesting insight into the determination of Victoria's President and faculty to retain a unique identity and mission within the University of Toronto.

General Subject Files, 1905-1967 (36 cm)

The bulk of the material was generated in the 1930s and 1940s, and the records consist of correspondence, reports, minutes, addresses, and lists. Again, financial matters emerge as a major concern of the President's office: bequests, scholarships, bursaries, awards, salaries, and endowments are frequently discussed. There are a significant number of personnel files for Victoria faculty and staff. Student activities are particularly well-covered in this series in files relating to the Bob, Acta Victoriana, the Athletic Association, and numerous clubs and societies.

General Subject Files, 1897-1970 (11 cm)
The records consist of correspondence, reports, minutes, addresses, and notes and are drawn largely from the 1940s, 1950s and 1960s. The subjects covered include the Rockefeller Brothers Theological Fellowship Program, missions, temperance, bequests, and the controversies created by the political activities of Victoria University staff.

Minutes and other records, 1868-1928

Series consists of minutes of Belleville Division of the Board for the Examination of Candidates and Probationers for the Ministry, 1868-1869; minutes and other records re probationers of the Conference Board of Examiners, 1875-1902; minutes of District meetings, 1903-1923, 1925; minutes of Faculty of Theology,1873-1881, 1912-1928; minutes of joint meetings of Faculty of Theology with the faculty of Knox College (United Church) and later Union Theological College, 1925-1928; and reports, 1872- 1875, curricula and degree requirements, n.d., 1874, and survey, 1899 ; book containing signatures of honorary Doctors of Divinity, 1912-1927.

Correspondence

Series consists of various correspondence, 1836-1935, including an autographed letter from John A. Macdonald to Dr. Potts, correspondence on the McKenzie Rebellion, and various unidentified letters.

Acquisition records

Series consists of acquisition records, a list of theological books donated, loans record, acknowledgment letters to donors and other records related to gifts and donations to the library.

Records of the Friends of the Library

Series includes minutes (including Executive), 1991-2011; correspondence, catalogues, promotional material including invitations, photographs, notes, membership and other records, 1992-2009, re diverse events and activities staged and/or promoted by the Friends, including exhibits, receptions, presentations, lectures, auctions, visits, screenings, tours, festivals, discussions, readings, and appraisals - speakers have included writers, artists, scientists and historians; also includes correspondence, reports, promotional material, minutes, notes, financial and other records re the annual book sale, 1992-2006

Friends of the Library

Records of the Board of Regents

Series consists of 5 sub-series that include the records created by the Board of Regents (minutes, reports, notes) and its preceding entity, the Victoria College Board as well as the records of the Chairman of the Board and the Secretary of the Board. Also contains records received by the Board including correspondence and reports and records related to arbitration related to the move from Cobourg to Toronto.

Student Records

Series consists of A.B.B. Moore's student records including his examination results from Union Theological College, Montreal, 1928–1930, and lecture notes from Oxford University, 1931.

Memoirs

Series consists of manuscript/typescript of memoirs originally titled "Some of My Yesterdays", [ca. 1983]-[ca. 1988], and published as "Here Where We Live" in 1988.

Records relating to staff and human resources

Series consists of correspondence, personnel position descriptions, salaried job positions and other records relating to salaries, insurance schemes and pensions of all the staff at the University, 1940-1990; personnel files, including pension material, 1932, 1955-2005; and salaried position descriptions, reviews and related correspondence and other records, 1989-2008.

Also contains one sub-series with records related to Health and Safety

Records relating to the Senate

Series consists of correspondence, minutes and other records, 1954–2008, relating to the Senate and its Committees, including the Art Committee, Awards Committee and the Honorary Degree Committee, and is predominantly concerned with the granting of honorary degrees and awards. The correspondence in this series deals with the creation of the Bachelor of Religious Education degree and the granting of honorary divinity degrees

Records relating to functions

Series consists of correspondence, minutes, citations, addresses and other records, 1913-2022, relating to functions and events such as public lectures including the Davey Lectures and Ide Lectures, convocations and honorary degree ceremonies, centenary celebrations, honorary dinners, openings, events held at the Bader Theatre, and installations of Principals, Presidents and Chancellors.

Records relating to the University of Toronto

Series consists of correspondence, minutes, reports, memoranda, statistics and other records, 1913-2011, relating to the University of Toronto. This also includes financial arrangements, fundraising, the Toronto School of Theology, programs, relations with U of T faculties and departments, and negotiations concerning the Memorandum of Agreement and Memorandum of Understanding. This series also contains nominations for University of Toronto honorary degrees by Victoria University presidents.

Records relating to Victoria University

Series consists of meeting minutes, policies and procedures, planning documents, correspondence, reports and other records, 1968-2015, related to a range of University activities and administrative functions. Includes University acts, records related to human resources, health and safety, the management of administrative departments, the Victoria Women's Association, the Archives and institutions including the Bader Theatre, the Centre for Renaissance and Reformation Studies (CRRS) and the Records of Early English Drama (REED). Series also includes records related to buildings and properties owned by the University, to student residences, and exchanges as well as the official visits of the President to various institutions.

The series also contains congratulatory messages to Presidents upon their appointments, including messages to Professor Paul W. Gooch on his installation as President in 2001 and to Professor William Robins on his installation in 2015.

Records related to Theological Education

Consists of correspondence, financial statements and other records relating predominantly to students who were candidates for the ordained ministry in the United Church, as well as academic staff who were United Church ministers, 1925-1984.

Also includes correspondence relating to the initial funding of the Toronto School of Theology and Emmanuel College's involvement, as well as the Kaplan Fund, 1969-1991.

Events

Series consists of material related to the various events held by the Victoria Women's Association, including luncheons, memorials, anniversaries, and tributes.

Speeches and addresses

Series consists of speeches and addresses on religion and education, 1842-1887, given at Victoria College as well as other educational institutions, predominantly in Ontario.

The speeches and addresses fill one box and run from 1842 until Nelles' death. Several of these were given by Nelles while he was still a student, and many of the later speeches were addressed to student audiences. The most common themes were, once again, the relationship between education and religion, although the importance of the Church's mission work is also stressed.

Material relating to Victoria College

Series consists of various items relating to Victoria College, 1836–1884, including account books, reports, memoranda and lists.

The final box in the collection is comprised of material relating to university matters. The financial records of Victoria are followed by a number of documents gathered in the course of Nelles' work as an administrator. In addition, there is a scrapbook of newspaper clippings (mostly letters to the editor) dealing with the university question between 1857 and 1859.

Correspondence and subject files

Series consists of letters and subject files related to a variety of topics including Ray's interest in First Nations and settlers and refugees, as well as personal correspondence.

Correspondence

Series consists of academic, professional, personal, and family correspondence, 1947-1986. Correspondence with Robson's student, Margaret Atwood, and his graduate supervisor, A.S.P. Woodhouse is included in various files.

Records and memorabilia relating to early education and personal life

Series consists of report cards and other records from middle and secondary school, 1934-1947; memorabilia, student publications, lecture notes and essays from Robson's undergraduate years at University College, 1949-1953;   programmes and list of passengers on the RMS ‘Ascania' Cunard steamship, 1954-1956; matchbooks and pipe cleaners; playbills and other programmes, including one for the funeral of Nicholas Ignatieff, 1952-1984; copies of awards and recognitions received by Robson, likely used in compiling his obituary and other tributes, 1971-1988; and condolences and obituaries, including those received by Ann Robson, 1995.

Articles and other writing

Series consists of book chapters, articles, talks, reviews, and news articles published and/or delivered by Robson. Includes works by ‘H.O. Hmnnn,' a pseudonym used by Robson for satirical or comical commentary on the state of higher education and other issues. Files contain primarily published works, but in some cases, include drafts and correspondence.

General correspondence

Series consists of incoming and outgoing correspondence with former students, family, colleagues and friends; subjects include academic matters, and personal interests, including social concerns

Correspondence

Series consists of incoming and outgoing general and specific correspondence, 1856-1887, re a wide range of academic and University administrative subjects, and family correspondence, 1887-1962, after Nelles' death. Correspondents include Egerton Ryerson, J.J. Maclaren, J.G. Hodgins and Isaac Brock Aylesworth.

Despite the fact that Nelles was apparently an avid letter writer, his correspondence comprises only one and a half boxes of the collection. As Nelles explained in a letter to J.G. Hodgins, he made a practice of discarding most of the letters which he received, making exceptions only for those of great personal significance. As a result, the bulk of the surviving correspondence was preserved by chance or through the efforts of other people. The letters span the years 1846–1887; they are organized chronologically and, when the volume warrants, by correspondents such as J.G. Hodgins, Egerton Ryerson, J.J. Maclaren, and Samuel Rose. An attempt has been made to document the thrust of each letter in the file listings. Although the letters touch on a number of subjects, the main theme of the correspondence is undoubtedly the "university question". The letters outline the development of the federation concept and the responses it evoked from the university community. One can gain insight into the day-to-day activities and tensions of Victoria College, and the precarious financial position of the college emerges clearly. Letters from old college friends such as Daniel Martindale, R.C. Pitman, and J.G. Hodgins reveal Nelles' interests as well as his capacity for warm and lasting relationships.

The correspondence also includes several letters to Mrs. Nelles following her husband's death and the correspondence of Professors Nathanael Burwash and A.R. Bain regarding the Nelles Memorial Fund. In additon, there are several files of letters dated in the 1950's and 1960's which chronicle some of the research into the Nelles' family history carried out by a descendent, F.C. Gullen. A file of notes made by Gullen contains a sketch map of Mount Pleasant, a typescript of a family history, and assorted family trees. A photograph of Nelles' birthplace was transferred to the Nelles file in the Archives' photograph collection.

Diaries and journals

Series consists of journals and diaries, 1846-1887, containing reflections/essays on various topics, predominantly religious and spiritual; daily activities and quotations .

The box of diaries and journals covers the period between 1846 and 1887, with most of the entries being made before 1870. The early diaries tend to be more reflective, revealing Nelles' reaction to his reading material and his inner spirtual thoughts; the later journals focus more on daily activities.

Records relating to teaching

Series consists of records, 1987-2003, relating to courses and seminars Ng taught, primarily at Emmanuel College/Toronto School of Theology, as well committee and academic content work done there. Material includes correspondence, reports, course proposals, curricula, memoranda, notes, research material, reading lists, minutes, surveys and thesis reviews.

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