University of Toronto Mississauga Library, Archives & Special Collections

Identity area

Identifier

UTM

Authorized form of name

University of Toronto Mississauga Library, Archives & Special Collections

Parallel form(s) of name

Other form(s) of name

  • UTM Library, Archives & Special Collections

Type

  • University

Contact area

Name

Archives & Special Collections Primary contact

Type

Address

Street address

UTM Library 3359 Mississauga Road

Locality

Toronto

Region

Ontario

Country name

Canada

Postal code

L5L 1C6

Telephone

905-828-5236

Fax

Email

Note

Contact the Archives and Special Collections to book an appointment, register, and request material for consultation.

Name

Chris Young

Type

Coordinator, Digital Scholarship, Archives & Special Collections

Address

Street address

Locality

Region

Country name

Postal code

Telephone

905-828-3884

Fax

Email

Note

Contact Chris Young for donation inquiries.

Name

Tomoko Shida

Type

Archivist

Address

Street address

Locality

Region

Country name

Postal code

Telephone

905-569-4847

Fax

Email

Note

Contact Tomoko Shida with questions about our archival holdings.

Description area

History

Since the opening of the first Erindale College Library, the University of Toronto Mississauga (UTM) Library has acquired records and artifacts dating from the establishment of the campus in 1967 to the present day. In 2006, the Library moved into the Hazel McCallion Academic Learning Centre and established the UTM Archive on the fourth floor to hold the archives and special collections in support of curricula and research on campus. In 2021, an Archives & Special Collections Reading Room on the main floor of the library was established.

Geographical and cultural context

Mandates/Sources of authority

The mandate of the University of Toronto Mississauga Library, Archives & Special Collections unit is to acquire, preserve, arrange, describe, and provide access to rare and unique material that supports curricula and research at the University of Toronto Mississauga. It works cooperatively with the University of Toronto Archives & Records Management Services (UTARMS) to preserve and provide access to material that documents the history of the University of Toronto Mississauga campus and community.

Administrative structure

Records management and collecting policies

To support the Archives & Special Collections’ mandate, the unit acquires material in the following categories:

  • UTM Community Records
  • UTM Faculty, Librarian, and Staff Records
  • UTM Campus Publications
  • Special Collections in the areas of Erindale history, game studies, Latin American & Caribbean studies, and South Asian civilizations

Donations

Donations will be accepted in accordance with the terms negotiated with the Coordinator and documented in a donor agreement. Materials donated to UTM Library, Archives & Special Collection become the property of the Library.

Donations will be considered for inclusion based on the following factors:

  • Relationship to collection policy, current priorities, and existing holdings
  • Teaching and research potential
  • Physical condition of the records
  • Resources required to make the material available to researchers
  • Terms of restriction, legal rights, and/or other requests from donors

Purchases

Purchasing of material will be considered when it proves impossible to acquire the material by other methods of donation

Deaccessions

All deaccessions are recommended by the Coordinator and approved by the Chief Librarian, UTM Library. Deaccessioning of material may be conducted for the following reasons:

  • Records duplicate what is already in the Library’s holdings
  • Records are outside the UTM Library, Archives & Special Collections mandate and scope
  • Materials are hazardous to the holdings
  • Records are damaged either through natural decay or through accidental damage
  • UTM Library can no longer care for the records in a way that preserves and ensures their long-term viability

Buildings

Holdings

The UTM Library's Archives and Special Collections holds primarily personal records and collections.

Finding aids, guides and publications

Access area

Opening times

Monday-Friday
9:00 a.m. - 4.45 p.m. By appointment only: please set up an appointment through our online form on the UTM Archives site.

Access conditions and requirements

Researchers are asked to fill in a registration form and abide by our Handling Guidelines. The Archives & Special Collections are open to the public.

Accessibility

The Archives & Special Collections Reading Room is located on the ground floor and is accessible through the main entrance of the Hazel McCallion Academic Learning Centre (HMALC). There is a wheelchair accessible all-gender washroom located on the same floor. Please contact us at utml.cds@utoronto.ca if you have any further questions or requests related to your visit.

Services area

Research services

On-site consultation:
Librarians or staff from the Digital Scholarship Unit are available to discuss your research and help you locate and make suggestions on sources. It is good to know as much about your topic from secondary sources before coming to the Archives & Special Collections. If you have references such as footnoted sources, be sure to bring them along to help in your search.

If you cannot visit us in person, we are still happy to assist you with your inquiry. While we can undertake limited research for specific information, we encourage you to plan a visit if your inquiry requires lengthy research. There are no fees for the research we do on your behalf.

Reproduction services

Public areas

Control area

Description identifier

Institution identifier

Rules and/or conventions used

Status

Level of detail

Dates of creation, revision and deletion

Language(s)

Script(s)

Sources

Maintenance notes

Access points

Access Points

  • Clipboard

Primary contact

UTM Library
3359 Mississauga Road
Toronto, Ontario
CA L5L 1C6