Fonds 0150 - University of Toronto. Office of Convocation fonds

Identity area

Reference code

UTA 0150

Title

University of Toronto. Office of Convocation fonds

Date(s)

  • 1892-2017 (Creation)

Level of description

Fonds

Extent and medium

6.58 metres of textual records, 18 microfilm rolls, 280KB of digital files

Context area

Name of creator

([18--] -)

Administrative history

The name of the Office of Statistics, Records and Convocation was changed to Office of Convocation in 2002.

Name of creator

([18--] - 2002)

Administrative history

The Office of Convocation is responsible for the logistical details of the student and guest related elements of over 33 convocation ceremonies annually. The office is also responsible for the reissue of degrees and diplomas as well as the verification of the graduation status of University of Toronto alumni.

Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

This fonds contains 34 accessions

A2008-0006: Official Convocation Roll Book 2007 consists of Diplomas Upgraded to Honours, In Absentia Graduates, Spring and Fall Convocations. User copy available.

A1992-0011: Amendments to convocation rolls for 1988 as recorded in January, 1989, and for 1991 as recorded in January, 1992.

A1992-0017: Official Convocation roll book

A1993-0005: Official Convocation roll book and changes processed in 1992. Unofficial printed set in print room.

A1994-0005: Convocation Roll for the year 1993 and approved changes from 1952 to 1993; Unofficial printed set in print room

A1995-0002: Amendments to the Convocation Roll book vols. 1969 to v.1996 processed in 1997. No changes were made in vols. 1970-1977; 1979-1981; Convocation Roll Book 1997.

A1996-0002: 1995 convocations and changes from 1956-1995; lists of diplomas upgraded to honours and in absentia graduates included. Unofficial printed set in print room.

A2002-0002: Official changes to Convocation Roll Books processed in the year 2001 relating to vols from 1970 to 2000 including re-issued diplomas in Bachelor of Laws (LL.B) and Juris Doctor (JD) for graduates in 1939 -2000.
Official University of Toronto Convocation Roll Book for 2001 with amendments. NB: Trinity College programme was not received.

A1997-0001: Convocation Roll Book for 1996. Unofficial printed set in print room.

A1998-0002: Amendments to the Convocation Roll book vols. 1969 to v.1996 processed in 1997. No changes were made in vols. 1970-1977; 1979-1981; Convocation Roll Book 1997.

A1999-0002: Convocation Roll Book 1998 and amendments as recorded in February 1999 with reference to rolls 1973 to 1998.

A2000-0002: Amendments processed in 1999 to Convocation Roll vols. 1970 to 1998 and Convocation Roll Book 1999.

A2001-0008: Amendments processed in 2000 to Convocation Roll volume 1969 to vol. 2000.

A2001-0020: Correspondence, reports, minutes of meetings and statistical data prepared for "Student Statistics" publications, for the federal and provincial governments, university officials, academic divisions, other institutions on various categories relating to students, teaching staff, alumni, women, enrolment, withdrawal and other data required to allocate university entitlement to operating grants, basic income unit and fees. Some statistical data relate to information from 1843.

A2003-0001: Official Convocation Roll consists of Amendments (1952-2001), Diplomas Upgraded to Honours (1982-2002), In Absentia Graduates, Spring and Fall Convocations (2002).

A2004-0004: Official Convocation Roll 2003 consists of Diplomas Upgraded to Honours, In Absentia Graduates, conferring of degrees in the Spring and in the Fall Convocations including conferment of honorary degrees, the installation of the 31st Chancellor and the graduation ceremony in Hong Kong. Some copies are annotated; User copy in the Print Room.

A2005-0009: Official Convocation Roll consists of Diplomas Upgraded to Honours, In Absentia Graduates (01), Spring (02-03) and Fall Convocations (04). User copy in the print room.

A2006-0009: Official Convocation Roll Book 2005 consists of Diplomas Upgraded to Honours, In Absentia Graduates, Spring and Fall Convocations. User copy available.

A2007-0001: Official Convocation Roll Book 2007 consists of Diplomas Upgraded to Honours, In Absentia Graduates, Spring and Fall Convocations. User copy available.

A2009-0004: Amendments to Convocation Roll Books vols. 1982 to 2007 processed from January to December 31, 2008 ; the changes are listed by the year of graduation.

A2009-0005: Official Convocation Roll consists of In Absentia graduates, Diploma Upgraded to Honours, Undergraduate and graduate faculties, affiliated colleges and federated universities, Asia Pacific [Hong Kong], Spring and Fall convocations. User copy available.

A2010-0004: Official Convocation Roll consists of In Absentia graduates, University of Toronto undergraduate and graduate faculties, affiliated colleges, and federated universities. User copy available.

A2011-0001: Amendments to Convocation Roll Books vols. 1962-2010 processed from January 1, 2009 to December 31, 2010. The changes are listed by the year of graduation to facilitate filing.

A2011-0003: Official Convocation Roll consists of In Absentia graduates, University of Toronto undergraduate and graduate faculties, affiliated colleges, and federated universities. User copy available.

A2014-0016: Official Convocation Roll consists of In Absentia graduates, University of Toronto undergraduate and graduate faculties, affiliated colleges, and federated universities. User copy available.

A2014-0017: Official Convocation Roll consists of In Absentia graduates, University of Toronto undergraduate and graduate faculties, affiliated colleges, and federated universities. User copy available.

A2014-0018: Official Convocation Roll consists of In Absentia graduates, University of Toronto undergraduate and graduate faculties, affiliated colleges, and federated universities. User copy available.

A2015-0001:Amendments to Convocation Roll Books vols. 1967-2014 ( 1967-2014) processed from January 1, 2014 to December 31, 2014. The changes are listed by the year of graduation to facilitate filing.

A2015-0013: Official Convocation Roll consists of In Absentia graduates, University of Toronto undergraduate and graduate faculties, affiliated colleges, and federated universities. User copy available.

A2016-0010: Official Convocation Roll consists of In Absentia graduates, University of Toronto undergraduate and graduate faculties, affiliated colleges, and federated universities.

A2017-0007: Amendments to Convocation Roll Books 2016

A2018-0001: Amendments to Convocation Roll Books 2017

A2018-0008: Official roll (unbound) 2017

Appraisal, destruction and scheduling

Accruals

System of arrangement

Conditions of access and use area

Conditions governing access

Conditions governing reproduction

Language of material

Script of material

Language and script notes

Physical characteristics and technical requirements

Finding aids

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

Related descriptions

Notes area

Alternative identifier(s)

Access points

Subject access points

Place access points

Name access points

Rules and/or conventions used

Language(s)

Script(s)

Sources

Accession area