Fonds F2142 - St Hilda's Alumnae Association/St Hilda's College Council

Identity area

Reference code



St Hilda's Alumnae Association/St Hilda's College Council


  • 1888-2007 (Creation)

Level of description


Extent and medium

208 cm of textual material
158 photographs

Context area

Name of creator


Administrative history

On 5 June 1897 a group of alumnae decided that there were now enough graduates of St Hilda’s College (namely 22) to form an alumnae association. The first official meeting of the St Hilda’s College Alumnae Association (SHCAA) took place on 17 November 1897. The objectives of the association set out at that meeting were to assist (1) in placing the College on a self-supporting basis, (2) in acquiring a suitable building for the College, (3) in providing a scholarship fund, (4) in fostering among graduates a spirit of interest in College affairs. It was also agreed that women who had been students at the College would be eligible to be associate members of the association. The annual fee was to be 50 cents (June 1898) but it was also urged that members donate one book a year to the library and in 1900 the association agreed to furnish one room in the new building which opened in 1938. The association’s constitution was revised many times over the years as it developed more and more activities. The association was represented in various other organizations and was active in raising funds through its own social activities (eg teas, lectures, art shows) and through support for the general activities of Trinity College. During the war the association was deeply involved in support of the St. Hilda’s School (Whitby England) which had been evacuated to Canada in 1940. In 1921 the St Hilda’s College Council was created to deal with of the work of the executive committee but in 1965 that council was dissolved and its activities reverted to the SHCAA (see series 2). In June 1981 it was proposed that the St Hilda’s Board of Trustees (whose function was to deal with monies specifically linked to St Hilda’s) be more formally constituted. The SHCAA remained active during subsequent decades but as of 2016 it is dormant.

Archival history

Immediate source of acquisition or transfer

The early acquisitions were first recorded in 1985. Apart from a scrapbook of unknown provenance, this material covered minutes of various meetings and committees, finances, and related material for the years 1915-1956. Further accessions (1988, 1989, 2006, and 2015) added similar material for more recent times. An accession in 1991 brought in material about the St Hilda’s School (Whitby, England). In 1999 a group of photographs relating to SHCAA events was acquired from St Hilda’s College.

Content and structure area

Scope and content

This fonds is largely devoted to the minutes of the semi-annual and annual meetings of the St Hilda’s College Alumnae Association (SHCAA) and the finances of the association as well as minutes of its executive committee meetings. The reports in the minutes include details of the various social activities of the SHCAA and its relationships with other organizations (eg, Canadian Federation of University Women, Local Council of Women and several charitable groups). Finally the fonds has an eclectic mix of material relating to various activities of the SHCAA and to some graduates of the College.

Much of the early material suffered considerable water damage at some point in the past: some had to be discarded and other material was photocopied and then discarded. In consequence there are gaps in the early activities of the association. Later material arrived intermittently and there are no minutes for the years 1986/7-1995/6.

Contains series
1.Minutes of Meetings and Associated Material
2.St Hilda’s College Council

Appraisal, destruction and scheduling


System of arrangement

The material has been substantially rearranged by the archivist to appear in roughly chronological order. There was considerable duplication of material and much of that has been discarded. Series 4 encompasses a wide variety of material relating to the SHCAA’s activities.

Conditions of access and use area

Conditions governing access


Conditions governing reproduction

Various copyright holders, it is the researcher’s responsibility to obtain permission to publish any part of the fonds.

Language of material

  • English

Script of material

Language and script notes

Physical characteristics and technical requirements

Finding aids

Uploaded finding aid

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

There is relevant material in other fonds including the papers of various heads of St Hilda’s College (F2329) and the fonds of various graduates, in particular the Wasteneys fonds (F2259).

Related descriptions

Notes area

Alternative identifier(s)

Access points

Subject access points

Place access points

Name access points

Genre access points

Description identifier


Institution identifier

Rules and/or conventions used




Accession area

Related subjects

Related people and organizations

Related places