Title and statement of responsibility area
Title proper
General material designation
Parallel title
Other title information
Title statements of responsibility
Title notes
- Source of title proper: Title based on the contents of the fonds.
Level of description
Repository
Reference code
Edition area
Edition statement
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
-
1837-2023 (Creation)
Physical description area
Physical description
36.74m of textual records
241 photographs
2 artifacts
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
Administrative history
The Registrar was appointed by the Board of Regents, but had a closer working relationship with the Senate; as Secretary, he kept the records of the latter body. The Registrar's responsibilities included conducting elections of graduate representatives to the Senate and the Board of Regents, arranging enrollment into and withdrawal from Victoria College, course transfers, applications for scholarships, petition requests, examination requests, and timetable problems; as well as advising on academic matters and organizing functions such as the Charter Day Convocation, Baccalaureate Convocation Service, and the Emmanuel College Graduation. Although the Registrar was technically responsible for Emmanuel, the theological school appointed one of its own staff members to administer the registration of its students.
Past Registrars
- John Wilson, 1856-1890
- Abraham R. Bain, 1890-1909
- Arthur Langford, 1909-1921
- Charles E. Auger, 1921-1935
- Harold Bennett, 1935-1949
- Moffat St. A. Woodside, 1949-1952
- Frederick A. Hare, 1952-1963
- Alan Charles M. Ross, 1963-1977
- Kenneth R. Thompson, 1978-1995 (Acting Registrar 1977-1978)
- Susan McDonald, 1995-2016
- Yvette Ali, 2016-present
Custodial history
Scope and content
Fonds consists of the records of the Registrar and Associate Registrar, primarily relating to Victoria College students and student records as well as awards, prizes and scholarships, convocations, registration procedures, baccalaureate services, receptions, counselling, etc. Fonds also consists of material related to the Registrar's work with the Senate. Records include correspondence, annual reports, as well as ephemera and photographs.
Fonds consists of three series: Correspondence/subject files, 1893-2013; Student records, 1837-2008; Photographs.
Notes area
Physical condition
Immediate source of acquisition
Transfer
Arrangement
There was an inconsistency in how the records in the office were organized over the years. The Archivist has created the sub-series to organize like records together.
Language of material
Script of material
Location of originals
Availability of other formats
Restrictions on access
Certain files, marked RR, are restricted in order to comply with relevant privacy legislation. Contact the archivist for information on accessing these files.
Terms governing use, reproduction, and publication
Finding aids
Photographs are described in the photograph database: http://archival-photos.vicu.utoronto.ca/
Generated finding aid
Associated materials
Accruals
Further accruals are expected.
Alternative identifier(s)
Category
Standard number
Standard number
Access points
Subject access points
Place access points
Name access points
Genre access points
Control area
Description record identifier
Institution identifier
Rules or conventions
Dates of creation, revision and deletion
Added by MO: May 31, 2016
Updated by MB : January 26, 2017
Revised by ECN: April 27, 2017
Updated by JT: July 18 2019; Oct 17 2019
Updated by JT: June 8 2022; Sept 15 2022; Oct 2022
Updated by JT: April 24 2023; July 6 2023; July 17 2023; Oct 10 2023; Dec 1 2023
Updated by JT: April 3 2024; June 24 2024
Updated by JT: April 9 2025