Title and statement of responsibility area
Title proper
Victoria University (Toronto, Ont.). Board of Regents fonds
General material designation
Parallel title
Other title information
Title statements of responsibility
Title notes
- Source of title proper: Title based on contents of the fonds.
Level of description
Fonds
Repository
Reference code
Edition area
Edition statement
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
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1843-2018 (Creation)
Physical description area
Physical description
13.66 m of textual records
501 photographs
8 computer disks
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
Administrative history
The Board of Regents is the governing body of Victoria University. In 1836, the Royal Charter first established a Board of Trustees to manage the educational institution called Upper Canada Academy, later to become Victoria College. Under the Act of 1841, the Trustees were given power to purchase goods, property, land and buildings, etc. and receive gifts and endowments for promoting the education purposes of the institution. The Trustees along with five elected 'visitors' were called the 'Board' and had power to appoint the principal, professors, tutors and other agents as well as make changes to by-laws and regulations. The Board was required to have meetings and create minutes and annual reports. The first act of the Victoria College Board in 1841 was to appoint Egerton Ryerson as the Principal of Victoria College.
In the Victoria University Act of 1951, the Board of Regents was noted to be responsible for the management of administration of the University and consisted of 43 members to be elected or appointed. In recent years the Board had 37 members including students (6), faculty (8), Victoria College alumni (1), Emmanuel College alumni (2), United Church appointees (13), ex officio (4) and discretionary (3). As of 2024 the Board has 38 members: United Church appointees (6), ex officio (4), Victoria College alumni (8), Emmanuel College alumni (3), Emmanuel College teaching staff (2), Victoria College teaching staff (6), Victoria College students (5), Emmanuel College students (1), discretionary (3).
By 2022 standing committees were appointed on an annual basis. In 2024 there were five standing committees: Executive; Finance, Pension and Audit; Governance and University Affairs; Investment; Property. This is a downsizing from the recent past when the Board had nine committees to assist it with its responsibilities: Executive; Alumni Affairs and Advancement; Audit; Campus Life; Finance, Investment; Nominating Appointments & Governance; Pension; Property.
The Board appoints the Chancellor, the President, the Principals, the other officers of the University, and appoints and promotes the teaching staff of Victoria and Emmanuel Colleges. The Board also manages the endowment funds; receives gifts and grants; operates residential and food services; maintains the buildings; pays the staff and generally manages the affairs of the University at the policy level and is also the legal owner of all property of Victoria University and is in charge of all business aspects of its operation.
In the past, the Bursar has acted as Secretary to the Board of Regents. In 2023 a Secretary role was created, separate from the Bursar.
Board By-Laws (one and two) are updated regularly to meet the needs of the University.
Custodial history
Scope and content
Fonds consists of the records of the Board of Regents and its committees
Notes area
Physical condition
Immediate source of acquisition
Transfer
Arrangement
Arrangement reflects how the materials were transferred at the time (sometimes date order, sometimes date and committee order). If there was no clear order when received, the materials were grouped by committee and arranged by date.
Language of material
Script of material
Location of originals
Availability of other formats
Restrictions on access
Records of committees are restricted for 20 years in keeping with relevant privacy and access legislation. Records containing personal information are restricted for 100 years.
Terms governing use, reproduction, and publication
Finding aids
Photographs are described in the photograph database http://archival-photos.vicu.utoronto.ca/
Also see the Victoria University Archives Ephemera Collection: http://library.vicu.utoronto.ca/archives/ephemera
Associated materials
Accruals
Further accruals are expected.
General note
The original finding aid noted records of the Landscape Committee in Box 1997.050V-4. This box does not exist. Location of the records in unknown. Other records in box 2006.116V-4 are also unaccounted for. The box does not exist.